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Senior Project Manager

  • Contract
  • Bukavu
  • Posted 3 hours ago

UNOPS - United Nations Office for Project Services

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Job categories Project Management
Vacancy code VA/2024/B5328/29191
Level ICS-11
Department/office AFR, CDMCO, DR Congo MCO
Duty station Bukavu, Democratic Republic of the Congo
Contract type International ICA
Contract level IICA-3
Duration Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period 06-Nov-2024 to 06-Dec-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Project Delivery and Performance:

  • Develop, complete, and update implementation plan(s).
  • Implement the approved plan (including establishing milestones) within tolerances set by the Project Board. 
  • Embed sustainability dimensions, including social and gender inclusion environmental and economic aspects, into the project life span. 
  • Manage the production of the required outputs, taking responsibility for overall progress and resource use and initiating corrective action where necessary.
  • Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
  • Liaise with any external suppliers or account managers.
  • Manage acceptance and delivery of work packages.
  • Monitor project progress, ensuring that work packages are being executed properly.
  • Control project and work package changes.
  • Identify and anticipate potential risks and issues promptly and advise mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
  • Identify and report potential business opportunities for UNOPS to the supervisor.
2. Procedures:

  • Comply with all organizational policies, specifically the Project Management Manual.
  • Prepare/adapt all relevant plans for approval by the Project Board.
  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
  • Ensure maintenance of the project files and lessons learned are recorded.
  • Manage budgets, cash flow, and obligations to ensure deliverables are met, and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
  • Understand the unique structures of the UN and budget appropriately for personnel.
  • Manage expenditures against the budget (based on accurate financial reports)..
  • Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
  • Provide a formal handover to the closure manager for project closure purposes.
  • Support project audit activities, including planning, preparation, and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and Reporting:

  • Prepare and issue regular project and financial reports following Partner and UNOPS requirements for reporting.
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule, and quality).
  • Maintain diaries and progress reports as required by the organization’s standard procedures.
  • Provide routine oversight and analysis of delivery data within the dashboard system.
  • Ensure all project team members track and regularly update milestones and targets for the project’s lifespan.

4. Stakeholder Engagement:

  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client, and key stakeholders.
  • Enable the formulation of project communications plans, Coordinate internal project communications and monitor the effectiveness of project communications.
  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, and exceptions and are in a position to accept handover outputs.

5. Quality Assurance:

  • Work with internal stakeholders to ensure projects comply with audit requirements.
  • Work with procurement/purchasing staff to ensure an effective interface with suppliers’ quality systems.
  • Coordinate quality reviews of project documents and deliverables
  • Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge Management and Innovation:

  • Encourage routine and practical capacity-building activities to build staff’s long-term and sustainable capacity.
  • Actively interact with other Project Managers (PM) and the wider PM community to share case studies, lessons learned, and best practices.
  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learned are shared promptly and appropriately. Participate in the relevant Communities of Practice.
  • Research and log lessons learned throughout the project’s life span.
  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7. Personnel Management:

  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established 
  • Ensure that performance reviews are conducted fairly, accurately, and timely
  • Select, recruit, and train the team as required, considering gender parity and diversity objectives.
  • Ensure safety and security for all project personnel and comply with UNDSS standards.

Education/Experience/Language requirements

Education

  • Advanced University Degree (Master’s Degree) in a relevant discipline (Project Management, Architecture, Civil Engineering, Water Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, etc.) is required.
  • A first-level University Degree (Bachelor’s or equivalent) with an additional two (2) years of relevant experience may be accepted in lieu of the advanced university degree.

Certifications:

  • Certification in Project Management (PRINCE2, PMI, etc.) is an asset.
  • Complete the UNOPS PMM, UNOPS PMM Infra perspective, and OneUNOPS Projects training within (3) months of joining UNOPS.
  • For Infrastructure Senior Project Managers: Professional certification from an accredited institution (PEng., CEng. , etc) is an asset.

Experience:

  • A minimum of seven (7) years experience in implementing and managing infrastructure projects (roads, damns, bridges, irrigation, health, windmills, solar power, ports, etc.) is required.
  • Experience in contract management is an asset.
  • Knowledge of FIDIC (Federation International des Ingenieurs – Conseils) contracts is an asset.
  • Technical acumen, with the ability to understand and speak to technical project plans and documents is an asset.
  • Experience in planning and applying Health & Safety procedures is an asset.
  • Experience in developing procurement strategies is an asset.
  • Proficiency in MS Project and Schedule Analysis is an asset.
  • Experience in developing countries or post-conflict environments is an asset.
  • Experience in writing reports, performing data analysis, and writing technical documents is an asset.
  • Knowledge of quality assurance methodologies is an asset.
  • Experience in risk management is an asset.
  • Experience working in multicultural teams is an asset.
  • Experience in managing teams is an asset.
  • Strong analytical capabilities and the ability to manage tasks associated with the development of projects are highly desirable.
  • Strong problem-solving skills is an asset.

Languages:

  • Full working knowledge of English and French is required.
  • Knowledge of another official UNOPS language is an asset

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