Senior Purchasing Manager – 127548

UCSD Layoff from Career Appointment: Apply by 01/22/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/31/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego Housing, Dining and Hospitality provides housing and dining services for approximately 19,000 undergraduate and graduate students and their families in more than 400 buildings, covering nearly 10 million square feet. Consisting of eight divisions, HDH has more than 1,000 career employees, 1,200 to 1,300 student employees, and an annual operating budget greater than $250 million.

HDH is a self-supporting department that operates without any federal, state or campus funding. The department receives nearly 90% of its funding from housing and dining services. It also secures revenue from conference and catering services. The goal is to break even.

HDH is in the midst of implementing an aggressive building plan that will added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.

Housing/Dining/Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego’s Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.

To visit the Housing, Dining and Hospitality website, please click on the link below https://hdhhome.ucsd.edu /.

The Senior Purchasing Manager develops procurement plans, strategies, and policies to ensure efficient and effective procurement of goods and services for HDH Dining and Culinary services. This involves identifying procurement needs, conducting market research, and defining procurement requirements in collaboration with HDH procurement and Integrated Procure-to-Pay Solutions (IPPS). Partners with IPPS purchasing manager to manage contracts throughout their lifecycle, including contract negotiation, execution, and monitoring. Develops and manages procurement budgets by conducting cost analyses, negotiating prices, and optimizing procurement processes to achieve cost-efficiency. Responsible for implementing and managing sustainability and diversity initiatives within procurement processes, such as promoting environmentally friendly procurement practices, supporting local or diverse suppliers, and adhering to sustainability and diversity policies of UC San Diego. Identifies and evaluates potential suppliers, negotiate contracts, and establishes and maintains relationships with suppliers. Manages procurement processes, including procurement requisitions, purchase orders, and contracts.

The senior purchasing manager uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager.Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

• Leadership skills to effectively hire, train, direct and counsel staff and to create a positive work environment.

• Proven experience to effectively manage a minimum of $10 million annually in the purchase of food, non-food, and food service equipment, Ability to research, compile, project and analyze budget needs related to these areas and produce monthly reports demonstrating budget compliance. Ability to develop, implement, and monitor purchasing standards that comply with UCSD standards.

• Experience with food service related software programs such as inventory control systems, Point of Sale systems, and equipment tracking systems.

• Ability to successfully negotiate and execute agreements with campus partners, contractors, staff, customers and vendors.

• Strong skills in short-term planning, analysis, problem-solving, and customer service. Demonstrated leadership and organizational skills to prioritize assignments, set goals, and project department needs.

• Experience to independently manage multiple projects and responsibilities and meet established deadlines.

• Ability to research food trends and apply that information to effective strategic planning related to development of customer service standards, staffing models, menu design, kitchen design, and food purchasing.

• Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Ability to use discretion and maintain confidentiality. Demonstrated ability to use professional judgment in situations for which there are no established criteria or standards, or where answers to problems are not readily apparent and to initiate actions and solutions.

• Solid knowledge of common University-specific computer application programs. Knowledge and skill in word processing, spreadsheets, database software with capability of adapting software to meet operational needs.

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

• Job offer is contingent on clear Background Check.

• Occasional evenings and weekends may be required.

• Overtime may be required.

Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $74,300 – $134,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $35.58 – $64.42

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.