Senior Staff Specialist

8286BR

National Technical Institute for the Deaf

NTID Academic Affairs

Job Summary

Provide administrative and clerical support to the Office of the Associate Vice President for Academic Affairs; including the Associate VP, Associate Dean for Curricular Affairs, Associate Dean for Academic Administration, and the Office of NTID President / RIT Vice President and Dean as needed. This position’s primary focus is to support processes related to curriculum management, outcomes assessment, student ratings, and standing committees in NTID Academic Affairs. This position reports to the Assistant to the Associate Vice President for Academic Affairs.

Job Responsibilities

Curriculum Support – college programs:

• Support Associate Dean for Curricular Affairs.
• Act as liaison between NTID Academic Affairs and larger university community including but not limited to the RIT Provost’s Office, Registrar’s Office, University Publications, and other NTID departments and divisions.
• Schedule meetings of the NTID Curriculum Committee (NCC), record NCC meeting notes, and maintain the electronic archive site (MyCourses and/or NTID Academic Affairs curriculum website) to disseminate agenda, minutes, and documents for committee review.
• Record and archive curriculum decisions and related important documents.
• Maintain curriculum archive file room and online chronology files.
• Support college curriculum accreditation/articulation processes.
• Coordinate the submission of course and program proposals through the various stages of college and university governance review and to the RIT Office of the Provost for submission to NYSED.
• Disseminate Curriculum decisions to NTID Scheduler for implementation in SIS.

Curriculum Support – university publications and webpages:

• Support and document update of college undergraduate and graduate program and course catalog information (including Academic Advisement Report reviews) annually.
• Work with NTID Marketing and Communications to update Academic Affairs web pages listing college committees, policies, and guidelines.

Curriculum Support – Program Outcomes Support:

• Support student outcomes assessment processes.

Student Ratings Support:

• Support the Student Ratings System (SRS) process with scheduling, meeting preparation, logistics and note taking, development and dissemination of meeting minutes.
• Facilitate the collection of student evaluations of service providers each academic term via the SRS by updating e-mail communications, approving faculty/staff survey requests, fielding inquiries regarding survey administration and reports, and preparing summaries of survey requests and participation data.

Committees Support:

• Provide on-going  logistics and clerical support to Standing Committee as assigned.
• Coordinate the Standing Committee self-nomination and election processes as assigned.
• Record where NTID personnel are deployed on college and institute committees.
• Coordinate nomination processes for the NTID Undergraduate Scholarship Award, Outstanding NTID Graduate Award, the Scholarship Awards Committee, and the Teaching/Tutoring Awards committee.
• Revise Standing Committee policies and guidelines as assigned.

Office and Logistics Support:

• Support Associate Vice President for Academic Affairs directly or through the Assistant to the Associate VP for Academic Affairs.
• Provide backup support for Associate Dean for Academic Administration as needed.
• Provide backup support for the Office of the NTID President / RIT Vice President and Dean as needed.
• Prepare communications (letters, e-mails, presentations) ; respond to requests for assistance via emails, phone, video, and in-person.
• Handle confidential information such as student educational records in accordance with FERPA, confidential contracts and affiliation agreements, tenure and promotion committee deliberations, peer review assessments, faculty appraisals and salary information, human resource documentation.
• Make room reservations, request access services (interpreting and/or captioning), arrange for hospitality and technical support, assist with event preparations including pulling and pushing hand carts, as necessary.
• Design and prepare presentation materials for Academic Affairs leadership, including lifting and carrying printed records (up to 10 lbs).
• Cross train for redundancy among other functions in Academic Affairs.
• Other duties as assigned.​​​​​​​

Required Qualifications

EXPERIENCE:

• Five years of administrative, office, programmatic experience
• A combination of education and experience may be considered

SKILLS:

• Ability to manage multiple projects simultaneously
• Ability to take direction from multiple supervisors
• Excellent verbal and written communication skills
• Excellent interpersonal and organizational skills
• Excellent proofreading and attention-to-details skills; the ability to monitor and maintain consistent language and details across multiple documents
• Excellent computer skills; willingness to learn new systems
• Advanced level knowledge of Microsoft Office (Word, PowerPoint, Outlook)
• Intermediate level knowledge of Microsoft Excel, MyCourses, Adobe Acrobat Pro, Zoom
• Basic level knowledge of RIT Student Information System (SIS PeopleSoft), Kronos, EMS room reservation system, access services (interpreting, captioning) requests, Google Drive, and Avaya Cloud (phone)
• Act as an ambassador of Academic Affairs; be welcoming and collaborative
• American Sign Language communication skills or willingness to learn

Preferred Qualifications

• Knowledge of Oracle, Career Zone/Kenexa BrassRing applications, and Taskstream outcomes assessment management system
• Formal or informal supervisory experience with student workers
• Demonstrated flexibility and willingness to learn new systems
• Experience in an academic setting

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Henrietta Campus — 100%

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you’ll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

NTID, one of the nine colleges of RIT, is the world’s largest technological college serving deaf and hard-of-hearing students. Created by Congress and funded by the U.S. Department of Education, it represents the world’s first effort to educate large numbers of deaf students within a college campus planned primarily for hearing students. Together with 16,000 full and part-time hearing students, over 1200 college-age deaf students from all 50 states and abroad study and reside on the campus of the Rochester Institute of Technology. NTID is committed to creating a climate that fosters the success of every student and employee by appreciating the unique contributions that each person makes to the educational process based on their ethnic, cultural, linguistic and gender-related knowledge and experiences. For more information about NTID at RIT visit http://www.ntid.rit.edu .

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/internal .  Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected] . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.