Senior Supply Associate

Under the overall supervision of the Supply Officer, Senior Supply Associate to perform independently supply documentation; local procurement and record maintenance relating to such functions within the described spheres.

Procurement of Goods and Services as per UNICEF rules and procedures and as per the Supply Plan

Consolidate and update the supply plan regularly. Review the supply plan quarterly and update as per actual procurement. ii. Review of Purchase Requisitions (Service, Consumable, Asset etc), Sales Orders for accuracy and completeness etc. Review of Terms of Reference for Contracting for Services. iii. Drafting and issuance of Bids, Opening Bids, Tabulation for award recommendation, CRC (Contract Review Committee) (if necessary), establishing LTAs, drafting POs (Purchase Orders), share the POs with Supplier and obtain PO Acknowledgment copy, attach all documents in vision, delivery follow-up with suppliers and maintain individual subject files with complete documentation. Drafting CRC minutes as CRC Alt. Secretary, iv. Ensure that all the new vendors are registered in UNGM, Liaise with Supply Division QA team and get the financial evaluation and ethics evaluation done where necessary, Visit and evaluate new suppliers before awarding order where necessary.

Low value procurement conducted by UNICEF Sri Lanka are monitored to minimize irregularities on quarterly basis     

Check whether procurement of low value goods and services is conducted as per the Standard Operating Procedure and Supply manual guidelines and low value monitoring table is updated on regular basis (Quarterly basis), ii) Check whether the competitive methods has been followed and ensured large procurement will not be divided into smaller ones. iii) Check whether the Quotations are obtained from more than one vendor as recommended in the guidelines  iv) Check whether the Same vendor has been contracted all the time without any justification /or LTA arrangement.

Timely delivery of goods and services to beneficiaries & timely closure of open contracts and PO’s  

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• Completion of secondary education, supplemented with formal training or courses/certifications in business administration, supply chain management, procurement or logistics.

Experience:

• Minimum 7 years of responsible supply-related work experience, Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements:

• Fluency in English and a local language of the duty station is required

Source: https://jobs.unicef.org/cw/en-us/job/573529