Senior Supply Associate

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Description

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The Senior Supply Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for more specialized supply chain work and requires advanced knowledge acquired through formal training and experience.

Under the general supervision of the Supply Officer, prepares requests for proposals and purchase orders for all kinds of goods and services, obtains quotations from local vendors, monitors status of financing and maintains financial records of purchase orders.

Key functions, accountabilities, and related duties/tasks include:

• Draft bid invitations and/or request for price quotations. Obtain quotations and bids from local suppliers and prepare spreadsheets for analysis of offers/bids.
• Once decision on supplier is taken, raise LPOs for supervisor’s signature; ensure distribution of signed purchase order documents to all required offices, and follow up their status.
• Prepare necessary documents and proceed to customs clearance of UNICEF supplies and equipment including personal effects of international staff. 
• Coordination with government counterparts regarding procurement through government such as during bid preparation, attendance at bid opening, contract signing, monitoring and record filing
• Monitoring Procurement Services such as update electronic monitoring file, participation during inspection when goods arrive, record filing for all relevant document 
• Coordinate meeting of the CRC on Purchase Contracts, by scheduling the meeting, and by preparing and distributing files containing the cases to be presented.
• Transmit relevant documentation for customs clearance of programme supplies and equipment to government counterparts; assist programme staff to obtain duly signed Government Receipts as soon as clearance complete.
• When required, assist in the market survey; compile lists of local sources of procurement; maintain procurement supply and vendor reference library.
• Liaise with government counterparts and monitor, weekly, the status of supplies and equipment at government warehouses; provide systematic reporting to programme staff.
• Maintain manual and automated procurement files and records; provides purchase information to receiving and inventory staff.
• Draft routine correspondence, telegrams and reports from oral instruction, previous correspondence or other available information sources in accordance with standard office procedures.
• When require, undertake field visits to project sites to inventory and monitor supply inputs. Prepare trip report for head-of-section.

To qualify as a champion and advocate for every child, you will have:

Qualifications and experience:

Education:

• Completion of secondary education supplemented by courses in Business Administration or equivalent.
• Vocational training degree in purchasing methods and/or accounting and/or in warehouse management. 

Professional experience:

• Minimum 7 years of progressively responsible clerical or administrative work.
• Thorough knowledge and understanding of a wide range of administrative and supply policies and procedures.
• Proven negotiating skills
• Experience with computer database for the maintenance of procurement records.
• Language:  Fluency in English and Lao is required. Knowledge of additional language and/or French is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/566908

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