Senior Support Officer (Finance , Procurement & HR)

The Senior Support Officer SSO will manage, support, and monitor the procedures and document related with the support departments HR, Finance and Logistic. The SSO will ensure all procedures are matching ARD polies and inline with the donor requirements. As well as supporting the Head of Support through auditing purchasing and relevant papers.

Responsibilities:

Finance:

• Prepare monthly cash book/bank book, financial reports and budget vs actual statements
• Collection of bank statement on monthly basis and prepare the bank reconciliation statement
• Maintain & monitor Petty Cash in Office and regularly replenish the petty cash and ensure enough cash is available in the office to meet day to day office expenses
• Prepare monthly payroll, collection of staff time sheets and Payroll disbursement
• Ensure timely payment of income tax and social securities
• Keep cheque book & Cash in safe custody
• Produce and maintain up-to-date book-keeping system , Data entry in accounting software (ODOO ) on regular basis
• Prepares budget versus spending and Reviews actual expenditure against budgets regularly and inform to budget holders;

Logistics & Procurement:

• supervise in procurement activities, in collaboration with Operations and Program teams
• Ensure the procurement process is as per the SOPs, with proper documentation supporting all the purchases
• Assist with identification of suitable vendors, collection of price quotes, documentation of procurement process, and management of electronic and paper procurement files
• supervise for circulating RFQs, preparing bid analysis, and issuing purchase orders
• Coordinate all logistical arrangements for project-related events, workshops, seminars, and other training activities
• Responsible for managing & preparing service level agreements for the smooth running of project activities
• Help manage and administer office resources, including office space, assets including laptops, other related office systems and equipment.

Human Resource:

• Assist with long-term and short-term recruitment needs for Ashor.
• Assist with preparing staff contracts.
• Ensure all payroll changes are recorded monthly.
• Ensure all staff files are maintained.
• Ensure all trackers and databases are up-to-date and readily available for management information.
• Assist with the identification, selection, recruitment, training, and orientation of new staff members.

Application should contain the following attachment:

Curriculum Vitae ( PDF)

Two up to date and recent references required (write in CV).

Please submit your CV in English to [email protected] and with “Senior Support Officer-Kirkuk”

” in the subject line

The deadline is 02 August 2024, by 4:30 pm. Only short-listed applications will subsequently be called for interview. Incomplete applications will not be considered. The short-listed candidates will have to travel at their own expense to the place of recruitment. No compensation whatsoever will be given for transport or other.