Senior Warehouse Assistant, G6

Position Title: Senior Warehouse Assistant

Duty Station: Doha, Qatar

Classification: General Service Staff, G-6

Type of Appointment: One Year Fixed Term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 15 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;

Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Supply Chain Officer and direct supervision of the Warehouse Officer, the incumbent will be responsible for organizing warehouse and logistics activities including: warehousing inventory management and provide logistics support to the mission.

Core Functions / Responsibilities:

1. Monitor that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse Officer.
2. Coordinate with Warehouse Officer for receiving, storing, packing, kitting, labelling and dispatch of goods from/to the warehouse.
3. Coordinate with Warehouse Assistants to make sure all movement of goods are timely recorded.
4. Coordinate with labour and follow-up that daily timesheets are updated.
5. In coordination with the Warehouse Officer, plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
6. Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
7. Keep track of all financial aspects related to warehouse and is accountable for all stored goods.
8. Maintain records of all transactions; keep an efficient filing system for stock records of all documents.
9. Prepare daily and weekly progress report for warehousing activities.
10. Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
11. Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file.
12. Monitor that all returned items are checked, received and recorded in a timely manner.
13. Oversee and assist in the Mid-Year and Annual Physical Stock Counts
14. At the request of the Line Manager or Head of Office, participate in staff development and training processes.
15. Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.
16. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University or Bachelor’s degree in Business Administration, Logistics, Management four years of relevant professional experience, or
• High School diploma with six years of relevant professional experience.

Experience

· Preferably have experience in logistics at IOM and/or another UN Agency and in particular warehousing and stock inventory management.

Skills

·Effectively applies specialized knowledge of logistics, asset and stock inventory management.

• Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
• Proficient in SAP, Oracle, and computer applications.
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP and/or Oracle is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Arabic.

Notes

*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

Values

· respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

· maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

· demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

· Demonstrates willingness to take a stand on issues of importance.

· Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

· develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

· produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

· continuously seeks to learn, share knowledge and innovate.

· takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

· encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

· : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

· : Creates an enabling environment where staff can contribute their best and develop their potential.

· Promotes shared values and creates an atmosphere of trust and honesty.

· Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

· Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies