Services of Capacity Building and Facilitation Workshop and Conference

Project Name: Leveraging Mediation in Yemen. Reference Number: LMY.001.3.29.2024 Country: Yemen (Marib, Shabwa, Taiz, and Lahj Governorates) Type of contract: National individual consultancy. Subject: Services of Capacity Building and Facilitation Workshop and Conference. Page 1 tendersglobal.net 7 Background: The Leveraging Mediation in Yemen project aims to foster peacebuilding and reconciliation efforts in Yemen through the utilization of mediation strategies. This document outlines the key activities and responsibilities for the consultant in the project, which focuses on capacity building and facilitation in mediation and reconciliation efforts. Activities: The consultant’s primary responsibilities revolve around the formation and organization of key committees. This includes establishing a Mediation Advisory Committee (MAC) at the national level, as well as four Community Reconciliation Committees (CRCs) at the governorate level. The consultant will play a crucial role in facilitating the formation of the MAC and supporting the establishment or expansion of the CRCs. The ToR also encompasses activities related to the MAC’s engagement and learning exchange visits. MAC members will have the opportunity to visit other countries that have successfully implemented conflict resolution strategies. These visits aim to enhance their understanding of effective reconciliation mechanisms, transitional justice, and peacebuilding strategies. The consultant will organize a workshop abroad to initiate the development of a National-Level Mediation/Reconciliation Action Plan. Additionally, remote meetings will be conducted to continue refining the plan, incorporating input from the CRCs and local-level discussions. Finally, a national-level conference will be organized to bring together stakeholders and discuss the proposed action plan. This conference serves as a platform to garner consensus and agreement on the next steps in implementing the plan. Expected Outcomes: The successful execution of these activities is expected to yield several outcomes. The MAC’s capacity will be strengthened, fostering their ability to effectively guide mediation and reconciliation initiatives. Collaboration among MAC members will be promoted, facilitating a cohesive and coordinated approach. The development of effective strategies, including the comprehensive National-Level Mediation/Reconciliation Action Plan, will contribute to improved conflict resolution outcomes in Yemen. Ultimately, these efforts aim to enhance peacebuilding and reconciliation processes in the country, bringing about a more stable and harmonious future. Scope of work: The scope of work entails the consultant’s responsibilities in guiding and organizing the formation of a Mediation Advisory Committee (MAC) at the national level and four Community Reconciliation Committees (CRCs) at the governorate level. The objective is to establish these committees through a targeted application process, ensuring diversity in gender, age, political affiliation, and professional background. The consultant’s role includes facilitating the formation of the MAC, assisting in the selection of committee members, providing guidance on composition and Page 2 tendersglobal.net 7 representation, and developing the MAC’s terms of reference. Similarly, the consultant assists in identifying suitable candidates for the CRCs, guiding their establishment or expansion, and supporting them in developing operational guidelines and work plans. Additionally, the consultant will facilitate an introductory in-person meeting for MAC members in Amman and organize two learning exchange visits to other successful post-conflict countries. These visits aim to enhance the MAC members’ understanding of conflict resolution, reconciliation mechanisms, transitional justice, and peacebuilding strategies. The consultant will develop the agendas for these visits, provide pre-visit reading materials, and facilitate valuable discussions and experiences. Furthermore, the consultant will facilitate a workshop abroad to kick-start the development of the National-Level Mediation/Reconciliation Action Plan. They will also conduct three remote MAC meetings to continue the plan’s development, incorporating input from the CRCs and local-level discussions. The consultant will ensure inclusivity, guide the participants in integrating action plans, and address key challenges and opportunities. The output will be a comprehensive action plan outlining specific steps, resources, and timelines. The consultant’s responsibilities extend to organizing a national-level conference to discuss the action plan and agree on the next steps with stakeholders. Throughout the process, the consultant will strengthen the MAC’s capacity, foster collaboration among members, and contribute to improved conflict resolution outcomes in the communities served. The anticipated outcomes include a strengthened MAC, increased collaboration among members, the development of new strategies, and improved conflict resolution within the program’s communities. The consultant will receive the Conflict Analysis, Mapping, and Gap Assessment report, which will serve as a valuable resource in preparing for all the aforementioned activities. This report will provide essential insights and information to support the consultant in effectively fulfilling their responsibilities throughout the project. Methodology: The methodology for the Capacity Building and Facilitation Workshop and Conference should be implemented by a consultant who ensures effectiveness, sustainability, inclusiveness, and long-term impact. The consultant begins by conducting a comprehensive needs assessment, incorporating the findings and recommendations from the Conflict Analysis, Mapping, and Gap Assessment. This assessment provides crucial insights into the specific challenges, gaps, and dynamics of the conflict in Yemen, which the consultant should incorporate into the methodology to tailor their approaches and interventions accordingly. Inclusiveness is a key aspect that the consultant should prioritize. They should ensure active involvement of diverse stakeholders throughout the process, promoting gender balance, engaging youth representatives, and including marginalized groups and community leaders. By creating a safe and inclusive environment, the consultant fosters open dialogue, collaboration, and the exchange of diverse perspectives. This approach enhances the legitimacy and sustainability of the capacity building activities, ensuring that the voices of all stakeholders are heard and considered. Page 3 tendersglobal.net 7 To achieve sustainability and long-term impact, the consultant should emphasize local ownership. They should empower Yemeni stakeholders, such as the Mediation Advisory Committee (MAC), Community Reconciliation Committees (CRCs), and workshop participants, to take ownership of the action plan’s development, implementation, and monitoring. The consultant should provide capacity-building measures, mentoring, and ongoing support to foster local ownership. Additionally, they should facilitate networking opportunities and cooperation among stakeholders to ensure continuous learning, collaboration, and knowledge exchange. By investing MAC members, the consultant ensures that the impact of the capacity-building activities extends beyond the project duration, contributing to sustained peacebuilding and reconciliation efforts in Yemen. In summary, the consultant should implement a methodology that integrates the insights from the Conflict Analysis, Mapping, and Gap Assessment, promotes inclusiveness among diverse stakeholders, and fosters local ownership and long-term engagement. By merging these elements, the consultant creates a comprehensive and inclusive framework for the Capacity Building and Facilitation Workshop and Conference, maximizing the effectiveness, sustainability, and impact of the capacity-building activities in the mediation and reconciliation efforts in Yemen. Timeframe: No. The expected timeframe for the assignment is 2 years, starting from August 2024. The level of effort required is distributed in table below as follows: 1. Planned Activity Guiding in forming and organizing 1 Mediation Advisory Committee (MAC) at the national-level and 4 Community Reconciliation Committees (CRCs) at the governorate-level. During Date 1 Months 2. Facilitate the introductory in-person meeting between the MAC members in Amman (6 days, 20 participants) August 2024 6 days 3. Facilitate 2 learning exchange visits to other countries that have successfully implemented conflict resolution strategies. (countries will be identified based on the gap assessment recommendation) September 2024 5 days for each visit 4. Facilitate a workshop abroad to kick-start the process of developing the National-Level Mediation/Reconciliation Action Plan 1st visit: December 2024 2nd visit: May 2025 (1 workshop, 15 participants, 6 day) 5. Conduct three remote MAC meetings to continue developing the National-Level Mediation/Reconciliation Action Plan . These meetings will involve examining the issues raised by the CRCs (Community Reconciliation Committees) and reflecting on national matters, 6 days September 2025 2 – 3 hours each remote MAC meeting October – December 2025 Page 4 tendersglobal.net 7 Page 5 tendersglobal.net 7 drawing from the valuable insights gained during the learning visits.” 6. Facilitate a national-level conference to discuss the National-Level Mediation/Reconciliation Action Plan developed agree on the next steps. 4 days February 2026 Important Note: Kindly note that the specified timeframe is subject to potential changes due to the volatile and unpredictable work context in Yemen. Deliverable: The assignment is expected to yield several key deliverables, which are outlined in the table provided below. However, the list of deliverables is not exhaustive. The consultant is required to provide a comprehensive set of deliverables for each activity, accompanied by a clear description or clarification. This will demonstrate their thorough understanding of the assignment’s scope of work. The primary deliverables are organized in the following table: No. Planned Activity Deliverable(s) 1. Guiding in forming and organizing 1 Mediation Advisory Committee (MAC) at the national-level and 4 Community Reconciliation Committees (CRCs) at the governorate-level. ▪ Selection Criteria of the MAC members and CRC members. ▪ Terms of Reference, outlining its objectives, responsibilities, and decision-making processes, etc. 2. Facilitate the introductory in-person meeting between the MAC members in Amman (6 days, 20 participants) ▪ The agenda. ▪ Workshop material such as guidelines, and PowerPoint. ▪ Pre & post Evaluation tools. ▪ Workshop report. 3. Facilitate 2 learning exchange visits to other countries that have successfully implemented conflict resolution strategies. (countries will be identified based on the gap assessment recommendation) ▪ Two exchange agendas. ▪ Two Background reading material one for each. ▪ Pre & post Evaluation tools. ▪ 2 exchange visit report. 4. Facilitate a workshop abroad to kick-start the process of developing the National-Level Mediation/Reconciliation Action Plan (1 workshop, 15 participants, 6 day) ▪ The agenda. ▪ Workshop material such as guideline, PowerPoint. ▪ Pre & post Evaluation tools. ▪ Workshop report. 5. Conduct three remote MAC meetings to continue developing the National-Level Mediation/Reconciliation Action Plan. These meetings will involve examining the issues raised by the CRCs (Community Reconciliation Committees) and reflecting on national matters, drawing from the valuable insights gained during the learning visits.” ▪ Three agendas. ▪ Three Workshop materials such as guideline, PowerPoint. ▪ Pre & post Evaluation tools. ▪ 3 remote meeting report. ▪ 1 Mediation Action Plan. 6. Facilitate a national-level conference to discuss the National-Level Mediation/Reconciliation Action Plan developed agree on the next steps. Qualification: ▪ The agenda. ▪ Workshop material such as guideline, PowerPoint. ▪ Pre & post Evaluation tools. ▪ Conference report. The consultant should have the following minimum qualifications and experience: ▪ Master’s degree or higher or equivalent in conflict studies, peacebuilding, or related fields. ▪ At least 5 years of proven experience in conducting research and analysis on conflict in Yemen. ▪ Demonstrated knowledge and understanding of the conflict dynamics in local level (Marib, Shabwa, Taiz, Lahj governorates) and national level, and the relevant actors and stakeholders. ▪ Excellent report writing and presentation skills, in both English and Arabic. ▪ Ability to work independently and collaboratively, and to deliver high-quality outputs within the given timeframe and budget. ▪ Willingness and ability to travel to different countries and to comply with the security and safety protocols and procedures. Evaluation criteria: The proposals will be evaluated and scored based on the following criteria: ▪ Technical proposal: 70% ➢ Understanding of the TOR and the assignment: 10% ➢ Proposed methodology and work plan: 40% ➢ Qualifications and experience of the consultant: 20% ▪ Financial proposal: 30% The minimum score required to qualify is 70%. Only the qualified proposals will be considered for further negotiation and contracting. The contract will be granted to the service provider whose tender offers the most economic advantage, based on price and quality. Note: Please be aware that there is an additional Terms of Reference (ToR) related to this particular ToR. We strongly encourage all qualified service providers who are interested in this ToR to apply for both positions separately. By submitting separate applications for each ToR and establishing a connection between them, we aim to create a more comprehensive and impactful outcome. Please note that the related mentioned ToR subject “Services of Conflict Analysis, Mapping, and gap Assessment” Page 6 tendersglobal.net 7 Disclaimer Resonate Yemen retains the right to modify or suspend the tender process, including contract decisions. Participants involved in the tender process are not entitled to seek compensation from Resonate Yemen, its affiliated individuals, or entities, under any circumstances related to the situations mentioned.

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