Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 87 countries. Plan international has opened an office in Somaliland and started programmes that focus on child protection, education and youth economic empowerment programming both humanitarian and development setting, working with/through partners and providing technical support to INGOs, Somaliland NGOs and the Government of Somaliland in Plan’s areas of expertise

The Project Coordinator is responsible for ensuring that PIS’s SDC Project is implemented with the highest standards and quality for impact on the lives of girls as defined in the Plan International Somalia (PIS) country strategy. The incumbent will be accountable for delivery of the project on time, scope and budget as per project management standards.

ROLE DIMENSIONS:

The Project Coordinator contributes to the development of the project plans, aiming to optimise beneficial impact to the beneficiaries in the programme area. The job holder implements the assigned project portfolio within the programme area ensuring the achievement of project targets

The Project Coordinator provides effective project management for a delegated portfolio of project activities, ensuring that results are achieved and quality interventions are delivered in line with project guidelines

The role is not responsible for managing a departmental budget; however, the job holder will be responsible of managing the utilisation of the project budget.

The major challenge of the role is to achieve project goals on time and to standard, adaptively managing the project to optimise PIS’s beneficial impact on girls and youth, especially girls. This requires the job holder to: Have an accountability for the implementation of the project Implement tasks on track in their activities, in a dynamic and changing environments with multiple stakeholders Have communication and interpersonal skills to deal with various stakeholders at local levels

KRA 1: Project Planning & Initiation

Participate in the design, planning and initiation of new projects in the Country Office:

Participate in the situational analysis and baseline studies to get a full understanding of the project scope, targets and intended impact

Working closely with the Project Manager, set and evaluate Project milestones to be realised in Programme Area for particular periods

Support conduct planning meetings and come up with ways of addressing any gaps that are identified including supporting district stakeholders during supervision and monitoring of Project activities.

Monitor and ensure timely implementation of project activities as per detailed implementation schedule

Contribute towards the implementation of the project by ensuring desired results are achieved on time and to the standard

KRA 2: Partnership Management

Coordinate partner on-boarding for effective implementation of the project by ensuring that ongoing relationships with partners are maintained:

Support partners to cascade project plans and milestones for clarity of linkages and contributions to the main project

Review reports on partner due diligence and capacity assessments ensuring that the project is on the right track and feedback shared with the partners for any corrective action

Develop programme for induction, coaching and training for partners to equip them with the necessary skills, knowledge and tools to effectively implement the project

Support organize and conduct Project reflection and review meetings at team and district levels that bring on board different stakeholders

In collaboration with the Program Implementation Manager, support with the tracking, monitoring, evaluation, documentation and reporting of project outputs, outcomes, impact or results and changes.

Support partners to develop project proposals that contribute to the Country’s strategic plan

KRA 3: Communicating for Influence

Support the development and implementation of an innovative influencing & communication plan for the CO:

Actively participate in meetings within the Programme Area that raise PIS’s profile and advocacy agenda

Support strategic partnerships, alliances, networks, and coalitions to spearhead and promote project objectives and outcomes

Work with other team members to implement internal PIS principles of communication

Contribute to the development and implementation of a communication strategy

Organise regular community awareness meetings about Plan programs and approaches, in particular ensuring that sponsored families and communities are updated on Plan’s interventions and the graduation process

Provide technical information and analysis from Project results that help in influencing and raising PIS profile

KRA 4: Ensuring Impactful Implementation

Work collaboratively with the Project team and other colleagues in the programme area to develop and implement a cost-effective and impactful community engagement strategy, ensure an accurate representation of community members, and carefully manage expectations

Support district and sub district stakeholders in the implementation of the Project interventions supported by Plan International Somalia; working with the respective district technical working Committees for smooth coordination of all Project activities.

Support the PIM in executing the project according to the project plan, with all activities carried out on time, scope and budget; provide timely justification for any changes or modifications required

Support project stakeholders conduct quarterly project monitoring and support supervision visits and meetings.

Review data, analysis and reports from PD&Q and MERL teams to assess whether implementation progress is being realised as per project milestones and other parameters

Support the PIM with all the transition activities to ensure proper closure of the project (lessons learned, financial and contractual closure activities, etc.)

KRA 5: Risk, Compliance & Accountability

Effectively identify and manage risks, in particular those associated with procurement, finances, safeguarding, and staff health, safety and security:

Implement all relevant policies, procedures and guidelines (e.g. finance, procurement, security, IT, gender equality & inclusion, harassment, bullying & non-discrimination policy as well as Children and Young People Safeguarding policy etc.) at all levels

In collaboration with PIM, comprehensively map out all the risks and compliance requirements relevant to the project area

Generate report on level of partner compliance and implementation to guide any interventions needed

Conduct quarterly project monitoring and support supervision visits and meetings to the partners: ensuring compliance to project guidelines.

Implement the policies and Plan International’s Code of Conduct (CoC) to all areas of work, and concerns promptly reported and managed in accordance with the appropriate procedures

KRA 6: Safeguarding, Gender Equality & Inclusion

Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.

Female candidates are highly encouraged to apply for this position.

SGBV Coordinator JD new format – JDs .docx