Shared Services Administration Officer

• Remuneration: $35.20 to $39.24 per hour (depending on experience)
• Employment Type: Permanent full-time (38 hour week)

HelpingMinds is a highly-regarded carer support and mental health services organisation, established over 45 years ago. Our compassionate team throughout the metro and regional areas, provide quality services and support to more than 10,000 children, youth, adults and families affected by mental illness every year.

The Position

We are looking for an organised and versatile Administration Officer to join our Shared Services team. The primary function of this role is to manage the day-to-day facilities tasks including; coordinating general office maintenance (for our 13 offices), asset management, and general administrative tasks to support the Shared Services function. This role is a great opportunity for anyone looking for a collaborative and supportive team environment, with opportunities for career development and growth.

Responsibilities of the role (not limited to):

• Maintain assets, facilities, properties and equipment including retaining an accurate asset register
• Management of all premises, including keys/fobs, alarm codes and ongoing maintenance
• Coordinate work health and safety initiatives with relevant emergency roles at each sites, including the completion of fire drills and WHS hazard checklist, and providing monthly facilities and health & safety inductions to new team members.
• General admin tasks such as process mileage claims and ordering of office stationary and supplies
• Provide backup support to the reception position

For more information please head to the HelpingMinds website.

About You

You’re organised and reliable. You’re interested in working as part of a collaborative, flexible and positive team. You’re interested in the opportunity to learn about all facets of facilities management. You have exceptional communication skills, both written and verbal.
Minimum Qualifications:

• Diploma or Certificate IV in Business Administration or a relevant discipline or substantial demonstrated relevant experience
• Proof of eligibility to work in Australia will be required

Candidates will also either have or be willing to obtain the following:

• National Police Clearance (within 6 months)
• Current ‘C’ class Drivers License
• Working with Children Card
• First Aid Certificate

Culture Statement

We are a value-driven organisation that encompasses the values of Hope, Collaboration, Trust, Integrity, and Respect to provide quality service. We welcome your individuality, your ideas, your passion, and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.

The Perks

• Generous tax-free salary packaging benefits where you can package up to $15,900 per annum
• 5 weeks annual leave per year, increasing to 6 weeks once reaching 3 years of continuous service
• 2 wellness days per year, increasing to 3 days once reaching 3 years of continuous service
• Generous superannuation; 12.5%, increasing to 13.5% once reaching 1 year of continuous service
• Learning culture supportive of professional development opportunities
• The opportunity to have a real impact with the work you do!

Apply Now

To apply for this position and take the next steps towards a rewarding career with HelpingMinds, please submit a resume and cover letter.

For more information, contact the Recruitment team on 08 9427 7100 or email [email protected] using the subject line: Shared Services Administration Officer enquiry via EthicalJobs.

HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace.

We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA , people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues
Please note that only shortlisted candidates will be contacted.