Short Term Accountant

General Summary and Background:
The purpose of the Afya Ugavi Activity under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria, and HIV/AIDS programs within Kenya. This will be directed through technical assistance (TA) at both the national and county level. The task order will support the Ministry of Health (MOH) Department of Family Health (DFH), National Malaria Control Program (NMCP), and the National AIDS and STI Control Program (NASCOP).

Principal Duties and Responsibilities (Essential Functions)

• Review and make payments and ensure that all supporting documentation and approvals are accurate.
• Enter all accounting transactions into the accounting software (Abacus) and ensure proper coding.
• Support with monthly payroll processing.
• Ensure VAT refunds from the approved DA1 forms are paid by vendors on tome and follow up on VAT refunds due from the vendors.
• Monitor and update the VAT tracker.
• Prepare the Foreign Taxes Report.
• Prepare coding sheets before submission to Senior Accountant for review and Chief of Party for approval.
• Support the Senior Accountant and Finance/Accounts Specialist in subcontractor management by reviewing and monitoring monthly subcontractor invoices.
• Facilitate provision of information and documentation during audits.
• Review Travel Advance Requests (TAARs) and expense reports (ERs) for accuracy and completeness.
• Prepare bank reconciliation and make sure all reconciling items are cleared.
• Supervise filling and updating of financial documents in share point and hard copies in line with finance and office procedures.
• Conduct petty cash spots checks and prepare a reconciliation report (Cash held in the cash box & payment vouchers).
• Ensure accuracy and compliance with VAT reporting requirements.
• Ensure all transactions are in compliance with USAID and Chemonics rules and regulations.
• Perform other duties as assigned to achieve the Project’s goals and objectives.

Job Qualifications

• Bachelor’s degree in accounting, Business or Commerce, or related field.
• Minimum of CPA part 2 qualifications.
• Strong knowledge and understanding of USAID rules & regulations
• A minimum of 3 years of experience in accounting with an INGO.
• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
• Thorough knowledge and understanding of the accounting principles, practices, standards and laws & regulations.

Level of Effort and Location

This Short-Term position will be based in Nairobi, Kenya.

Supervision

The Accountant will report to the Senior Accountant.