Sourcing Administration Executive

Job title:

Sourcing Administration Executive

Company

Hotelbeds

Job description

HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.JOB DESCRIPTION:The role of the Sourcing Administration Executive is to provide ongoing support to the Sourcing department and to be responsible primarily for the creation and management of multiple supplier contracts, where attention to detail is key. You may be looking to take the first step and embark on a career in a Purchasing, Sourcing, or Procurement role. The right candidate will have previous and strong administrative experience, good time management and a keen eye for detail and be able to prioritise and work to deadlines.Key tasks

• A full range of administration tasks relating to and enveloping the end to end Supplier contract creation process
• Ensuring all key contract terms are included as per our standard terms or deviations as per Sourcing team negotiations and feedback
• Full management and responsibility for key administrative tasks across the department (including data input, document creation and management and reporting)
• Providing day-to-day administrative support on supplier contracts to the Sourcing team and administration duties relating to contractual or operational detail across the business
• Supporting Sourcing Managers in relation to a wide range of supplier communications and product management-related duties where necessary
• Working closely with a wide range of key internal stakeholders to ensure accuracy across the delivery of contractual details.
• Assisting where required with com-plaint escalation, H&S and Operational reviews
• Build effective working relationships with all internal stakeholders and sup-pliers and ensure all individual KPIs are met.

We are looking for a bright, outgoing, self-motivated, highly organised person to join our team, who possesses a strong work ethic and the desire to develop a career within our fast-moving, growing travel business.

• A self-pride in accuracy & attention to detail – these skills are fundamental and essential to this role
• Strong and confident administration skills and records maintenance
• Excellent communication and interpersonal skills with the ability to build effective working relationships with all internal/external stakeholders and Suppliers
• Computer and IT literate (Microsoft Office suite – Word/ Excel/ Powerpoint essential)
• Highly organised and thrives on ensuring completion of tasks to an ex-tremely high standard
• Ability to work under pressure and meet tight deadlines and prioritise and manage time effectively
• Self-motivated / self-starter who is confident in driving team members to deliver expected deadlines
• Highly proactive nature with problem-solving abilities
• Ambitious and forward-thinking with an interest in travel and procurement / purchasing
• You can thrive in a dynamic and fast-paced environment.
• You take pride in presenting accurate work completed to a high-quality standard
• You can turn things around quickly whilst remaining accurate and level headed
• You are comfortable with re-prioritising your workload to suit the needs of the team

You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.As well as an attractive benefits package you will be able to work:Within an innovative, engaging and multicultural environment.Have the opportunity to build strong and lasting business relationships and friendships from around the world.Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.

Expected salary

Location

Brighton

Job date

Thu, 16 May 2024 07:54:16 GMT

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