Sourcing Specialist

Job no: 0057034
Location: Parkville
Role type: Full-time; Continuing, 2 positions available
Department: Procurement Services
Salary: UOM 7 – $102,338-$110,780 p.a. plus 17% super-negotiable commensurate with qualifications and experience, a loading sum may be applied to the salary offered

• Facilitate end-to-end tendering activities
• Offer exclusive training to elevate your career goals
• Brilliant benefits and a flexible hybrid work environment! 

About the Role
Are you ready for a distinctive journey to elevate your career in the procurement industry? As a Procurement Specialist, you play a pivotal role in our Procurement team, contributing to sustainable value in spend and commercially beneficial results aligned with our core value chain. You will collaborate with key internal and external clients to deliver excellence in procurement, maintain probity principles, and drive continuous improvement.

Currently, we are seeking two Procurement Specialists to join our team, each focusing on different areas of the University. One role involves supporting researchers in procurement activities, assisting them in achieving impactful results with the suitable research equipment. The other role focuses on general procurement sourcing activities across diverse subjects and areas, efficiently assisting internal stakeholders. In both roles, you will facilitate end-to-end tendering activities, supporting both category procurement and ad-hoc sourcing requirements. This provides an opportunity for exposure to varied procurement activities, including digital solutions, consultancies, capital, etc.

Data analysis, market research, and the development, writing, and management of tenders using eSourcing tools are also key aspects of both roles. We are offering high-performance training for both positions and providing a diverse and inclusive work environment that supports your career growth!

Your responsibilities will include:

• Ensure stakeholder expectations are managed
• Provide subject matter expertise to internal clients
• Intermediate analytical skills: including analysis of supply markets across multiple categories as well as cost breakdowns
• Translating business requirements into effective tender documentation
• Using information systems such as the spend cube (PowerBi), eSourcing system and finance system

Who we are looking for
We’re looking for people who demonstrate verbal and written communication skills. You are to work collaboratively with stakeholders at all levels, with the ability to manage multiple conflicting priorities.

You will also have:

• 2 + years of experience in sourcing, contracts management or a similar role, and a good understanding of contemporary procurement practices.
• Proven track record in facilitating efficient market engagement processes, ensuring outcomes meet business requirements.
• Highly proficient in Microsoft Office – Microsoft Excel, Microsoft Word, Microsoft PowerPoint.
• Proficient in data analytics and reporting –demonstrated experience using Microsoft Excel to cleanse and analyse data and undertake commercial/financial analysis and reporting

For further information regarding responsibilities and requirements please refer to the attached PD.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

This role requires current valid work rights for Australia.

Your new team – Procurement Services
In Procurement Services at University of Melbourne we are playing a critical part in enabling the universities sustainability and diversity journey. We are looking to actively support more intelligent and effective procurement for the business through working smarter. In this role you will be able to directly link your work to these broader Procurement goals.

The Procurement Services Team at the University of Melbourne sits within the Chief Financial Officer Group. Procurement Services is responsible for procurement category management, including assisting internal clients at the University with commercial initiatives.

In Procurement Services at University of Melbourne we are playing a critical part in enabling the universities sustainability and diversity journey. We are looking to actively support more intelligent and effective procurement for the business through working smarter. In this role you will be able to directly link your work to these broader Procurement goals.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits  page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion  page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required  to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Applications close: Sunday 4 February 2024 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Description:  0061343 PD-Sourcing Specialist-Buyers Desk .pdf  &   PD-Sourcing Specialist-Research .pdf

Position Description