SOUTH SUDAN – HR, FINANCE & LOGISTICS MANAGER (M/F) – UNITY (1709120865)

Desired start date: 15/04/2024
Duration of the mission: 6 months
Location: Unity, South Soudan

ABOUT US

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI’s interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers – intervene with professionalism and commitment while respecting cultural norms.

ABOUT THE MISSION

SOLIDARITÉS INTERNATIONAL (SI) has been operating in South Sudan since 2006, conducting activities in emergency and post emergency context, particularly in rural and semi-urban areas, including IDP camp settings. Its expertise in running emergency WaSH intervention is highly acknowledged by all WaSH actors and donors. Furthermore, SI is implementing longer term WASH and FSL activities in multiple locations.

Since the onset of the crisis in 2013, hundreds of thousands of people have been fleeing the conflict in South Sudan and an estimated 8.4 million are in need of humanitarian assistance as of 2023. Severity of food insecurity continues to grow due to compounding shocks amplified by intensified sub-national violence, three consecutive years of widespread flooding, localized dry spells, and an ongoing protracted macro-economic crisis with heightened poverty and vulnerability (more than 80% of the population is reportedly below the poverty line).

In April 2023, fighting broke out in Khartoum, Sudan, spreading to other parts of the country in the following days and weeks, and resulting in mass displacement from Sudan to Egypt, Chad, Ethiopia, Libya, the Central African Republic, and South Sudan. By end of 2023, more than 480 000 people had reportedly displaced to South Sudan, the vast majority of entering through the Joda/ Wunthow border point in Renk County, Upper Nile State, the northernmost border crossing in South Sudan. Of those crossing, 82% were South Sudanese returnees, many of whom fled war in then-southern Sudan prior the Comprehensive Peace Agreement (CPA) in 2005, or war in South Sudan between 2013 and 2018.

Following the influx of displaced people to Upper Nile and Unity States, Solidarités International mobilized an emergency response. The two SI emergency teams – responding to natural disasters, epidemics, and population displacement – were deployed early on to participate in the coordination and organization of the response. In Upper Nile, SI already had an office in Malakal (where one of the deployable team is based) and a field-office in Kodok. Two additional field offices in Renk and Melut have been set-up to support the ongoing response to the Sudan Crisis and to ensure constant monitoring and rapid access to affected communities. SI’s long term presence in Upper Nile enables the organization to ensure proper coordination with other key players on the ground in order to provide a high-quality response and avoid duplication of efforts.

In Unity State, SI deployed an emergency response team as soon as May 2023 to conduct a first assessment and launch the response. SI has then open a permanent office in Bentiu (State capital) in June 2023, which implemented a response to the crisis in Rubkona county.

The activities implemented are in the sectors of WASH, FSL, Shelter, RRM and Emergency Preparedness Response.
In 2023, the mission’s estimated budget is around USD 5+ million, and there are 100+ employees.

ABOUT THE JOB

General objective:

Role:
The HR, Finance and logistics manager is in charge of the administrative, financial, HR and logistics management of the Unity base, in compliance with donors and SI’s procedures:

He/she organizes logistics and administrative support to the programs, oversees the implementation of the HR policies and supports the Field Coordinator with the security management from an operational perspective.
He /She supports, monitors, and trains the members of his administrative and logistics team.
He /She ensures maintenance and logistic at base level and is in charge of fleet; premises and assets.

Main responsibilities:

Finance management: He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program team:

Budgetary / financial monitoring
Cash-flow/bookkeeping
Administrative management of personnel
Training of admin

Logistics: He/She will implement and supervise all logistics operations at his/her assigned base and organize logistics support for proper and timely programs implementation.

Supply Management
Vehicle Fleet Management
Equipment/Telecommunications Management
Management and Monitoring of IT Equipment
Stock Management
Security Management

Team management:

Human Resource Management
Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team
Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals

Administrative management of the mission:

Verify and validate all contracts drafted at the base.
Assist in selecting SI’s premises.
Ensure administrative monitoring of insurance locations, claims and contracts.

The main challenges:

The SI base of Unity State is less than one year of existence, and therefore faces challenges to implement all process according to SI policy, and map the external stakeholders needed for the proper implementation of logistics and HR activities.

Priorities for the 2/3 first months:

Scaling up of the base. Including participating to the launch of a new donor key project
Recruitment and capacity building of the teams.
Implementation of administrative and logistical procedures.

YOUR PROFILE

Education / academic background:

Post graduate level in a related field.

Specific skills and experience:

A first experience in the humanitarian sector
A first experience on a similar position
Previous experience and reliability in handling budgets and HR procedures (admin profile is an asset).
Proven experience as an efficient and effective team manager, mainly in capacity building/coaching.
Good organizational and coordination skills.
Master of the MS office pack, including Excel.
Ability to multitask and deal with stressful situations.
Capacity of negotiations with suppliers and authorities.
Support the field coordinator on security management
Previous experiences with Solidarités International on support position are strongly appreciated.
Previous experience in South Sudan or in a complex emergency is an asset.
A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines.
Good stress management.
Ability to take decisions and work in autonomy.
Strong capacity to ensure external coordination with mutliple stakeholders in the humanitarian community

Language:

Fluent in English, written and spoken. Arabic is an asset.

SI WILL OFFER YOU

A salaried position:

According to experience, starting from EUR 2310 gross per month (2100 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of USD 700.

SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.

Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked.

Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS:

The office and the accommodation are currently located in the secured Humanitarian hub, which allow a social life and sport activities inside the hub.There is no curfew inside the humanitarian hub, however it is forbiden to leave the hub after wrorking hours. Movements outside the hub are limited aside from projects sites/field visits, and going to the market in the nearby town.

The context is volatile and security constraints can evolve depending of the security assessment updates conducted frquently. Above constraints can be changed in 2024.

APPLICATION PROCESS

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

To learn more about Sl: www.solidarites.org

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Solidarités International (SI) est déterminé à prévenir et à combattre tout type d’abus – tout acte d’exploitation, d’abus et/ou de harcèlement sexuels (SEAH) à l’encontre des membres des communautés bénéficiaires ou de ses collaborateurs et collaboratrices, atteinte aux personnes et/ou aux biens, fraude, corruption, conflit d’intérêt non déclaré, financement d’activités portant atteinte aux droits de l’homme – qui pourrait être perpétré dans le cadre de ses interventions. SI applique une tolérance zéro à l’égard de tout type d’abus, particulièrement des actes de SEAH.

Solidarités International est un employeur équitable qui combat toute forme de discrimination. SI ne demandera jamais une rétribution quelconque en vue de participer à un processus de recrutement.

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