Special Assistant, USAID, Bureau For Inclusive Growth, Partnerships And Innovation

Position description

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

The Special Assistant will work directly with IPI’s Deputy Assistant Administrator/ Acting U.S, Senior Coordinator for International Basic Education Assistance to provide administrative support, including scheduling and calendar management, travel accommodations, meeting preparations, visitor logistics, and management logistics. The SA also supports IPI Front Office processes. Responsibilities will include the following:

Administrative Support   

Provide administrative and workflow management support  
Provide scheduling and calendar management support
Ensure external and internal meetings and conference calls run smoothly and effectively by managing invites and conference call details, organizing meeting logistics, preparing meeting materials, recording minutes and actions, coordinating follow-up, and booking facilities

Correspondence Management 

Manage taskers coming into the IPI Front Office in coordination with other team members 
Track and process all Front Office and above clearances of IPI/EDU briefers/memos 
Review correspondence for proper formatting as prescribed in official Agency guidance 

Relationship Management 

Liaise with USAID Administrator and Deputy Administrators’ Front Office, the Office of the Executive Secretariat, other bureaus’ Front Offices, speechwriting and scheduling teams as well as Special Assistants across the Agency 
Field staff questions and concerns, connecting them with appropriate individuals and resources, as needed

 

 

Qualifications

• Bachelor’s degree and a minimum of 1 year relevant experience;
• Ability to obtain and maintain a SECRET level security clearance required.
• Demonstrated commitment to providing outstanding support to leadership and high-quality work as a member of a fast moving, hard working office;
• Ability to learn quickly, think critically and adapt to the changing needs of the assigned DAA, DAAs in other sectors, as needed, and the rest of IPI’s Front Office;
• Exceptional organizational, analytical, and troubleshooting skills; ability to multitask and prioritize tasks; detail and solutions-oriented;
• Strong writing and editing skills;
• Stellar interpersonal and communication skills; desire to work with a variety of individuals and personality types at a high level;
• Discretion, diplomacy, and tact;
• Interest in international development, international education, and/or policy and commitment to USAID’s mission is highly desirable.

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net