Special Project Administrator (Remote) – Psychiatry

Scheduled Hours
40

Position Summary
Position provides financial information related to sponsored funds, working as part of the Research Administration team.

Job Description

Primary Duties and Responsibilities

• Works with team to develop Workday reports.
• Monitors subcontract invoices, investigating WD related issues with the contract blanket orders.
• Investigates expense issues hitting sponsored funds, including mapping errors.
• Responsible for close-out activities for sponsored projects, this will include reviewing transactions, obligations, ensuring that all costs are paid/cleared for inclusion on the final invoice and creating a procedure for close-out.
• Acts as liaison with SPA (DHHS/Contracts/Private) for issues with outgoing invoices, close-out activities.
• Works with members of the research admin team with data gathering for the purpose of projections and/or requests from Executive Director/Division Directors.
• Assists with special projects for the research admin team, this can include award, expense and revenue data gathering.

Preferred Qualifications

• Working knowledge of general office equipment, computers, calculator with effective interpersonal, communication and organizational skills.
• Utilizing programs/software such as financial systems, Workday, MS Office, etc.

Diversity is a core value at Washington University School of Medicine and in the Department of Psychiatry. We are committed to building and sustaining inclusive and equitable working and learning environments for all students, staff, trainees, and faculty. We believe that building a diverse team enriches us individually and as a department by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. In order to achieve these objectives, candidates are expected to align with the school’s mission of promoting inclusive excellence. They should be prepared to further this objective within Washington University and collaborate with diverse communities of students, faculty, staff, trainees, and patients. To learn more, visit our websites to learn more about DEI initiatives in the Department of Psychiatry and at WUSM .

Required Qualifications

Equivalent of Bachelor’s degree in business/accounting with five plus years of experience in accounting, financial, auditing or related field, including word processing and spreadsheet.

Grade
G10

Salary Range
$48,700.00 – $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.