Sr. Secretary – Chemistry

Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists department with course scheduling and students with course registration.

• Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries and/or redirects calls as appropriate.
• Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.
• Maintains office equipment and troubleshoots issues. Oversees the department’s computer needs, including the maintenance and requesting of computer software and hardware.
• Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.
• Enters schedule of courses into CSS each semester and maintains it in coordination with Registration and Records
• Assists students encountering registration problems, particularly with cases that involve course pre-requisites
• Prepares alarm code requests and orders keys as needed.
• Maintains inventories, orders supplies, and assists faculty enter textbook information
• Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.
• Works on special projects as needed.
• May register students for courses specific to department. Runs department reports as needed.

The following Experience is required:

• One year related experience required

The following Education is required:

• High school diploma or GED required

Essential Competencies 

• Knowledge of basic mathematical skills 
• Knowledge of basic reading skills 
• Ability to carry out verbal and/or written instructions 
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate 
• Ability to work in changing environment
• Ability to work effectively in a team environment 
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities 
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query 
• Ability to query, run reports and modify data in financial systems 
• Ability to access and maintain document imaging systems, including scanning and filing documents 
• Ability to operate computers and peripheral equipment such as printers 
• Ability to draft office correspondence

Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘January 19, 2024’.   

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email [email protected] .