SRO-Logistics Officer

This position is open to candidates who have the legal right to work in Jordan. Please note that we are unable to provide work permits or visa sponsorship for this position.

Please use this link to apply: Logistics Officer

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation, and hygiene sectors. The Norwegian Refugee Council has approximately 9000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs.

The purpose of a Logistics Officer position is to contribute with specific technical competencies to the logistics and procurement function to ensure efficient and effective delivery of goods and services in support of programmes implementation for the Area Office.

Duties and responsibilities

Generic responsibilities
-Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
-Implement delegated logistic functions portfolio according to Plan of Action
-Conduct and follow up daily operational logistic activities
-Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
-Prepare and develop logistic reports as required by Country/Area office
-Support in development of SOPs as requested
-Ensure proper filing of all support documents
-Promote and share ideas for improvement of the logistic function

Specific responsibilities
-Manages the setup and maintenance of all procurement filing, electronic and hardcopy, and ensures that files are complete correct, and include all relevant -documentation to meet audit requirements.
-Ensures all local procurement procedures in NRC Office are effectively followed in compliance with the NRC logistics Handbook, SRO SOPs, and relevant donor guidelines.
-Identification of suitable and reliable suppliers, vendors, providers, and contractors of goods, works, and services in support of program implementation in accordance with NRC logistics guidelines. Registering of suppliers in the supplier database.
-Preparation of Tender Documents and support Tender Evaluations with certain tender values, – key focus on documenting Tender evaluation decision-making.
-Prepares and submits daily/weekly/monthly logistics reports as required, including PR Tracker, Contract Follow-Up, Procurement Plans, Vendor Database & Waiver Registry.
-Collection of price list surveys and leading on-market reviews where appropriate.
-Set up and management of Framework Agreements for the Area Office and maintenance of a Framework Agreement price list that is shared regularly with colleagues from other departments.
-Any other specialized logistics assistance as directed by line management.
-Provide support in Assets and Inventory management, tracking, and counting.

Qualifications

Generic professional competencies for this position:
-2 years of Experience working within a procurement function in a humanitarian/ recovery context.
-Previous experience working in complex and volatile contexts.
-Minimum of 2 years of relevant procurement expertise in a similar role.
-Documented results related to the position’s responsibilities.
-Fluency in English, both written and verbal.

Context/specific skills, knowledge, and experience:
-Excellent attention to detail and good writing ability.
-Bachelor’s degree in logistics or relevant field.
-Advanced computer skills in Microsoft Office (MS Excel, Word, and Outlook).
-Strong communication and interpersonal skills.
-Strong organizational and teamwork skills with good cultural awareness and sensitivity.
-Highly approachable, trustworthy, and confidential.
-Good diplomacy and negotiating skills.
-Knowledge of procedures on donor procurement.
-Ability to understand and implement organizational and donor policies.
-Ability to manage and prioritize a varied workload in a rapidly changing work environment.

Personal qualities

Behavioural competencies:
-Planning and delivering results
-Working with people
-Communicating with impact and respect
-Handling insecure environments
-Analyzing
-Coping with Change