Staff Assistant- Data Management (Temporary)

Department Name/Number: Taneja College of Pharmacy / 0-6380-000

College/Division: USF Health- Taneja College of Pharmacy Dean’s Office

The selected candidate must have a current work authorization in the United States. This position is not eligible for Visa Sponsorship.

Salary Plan: Temporary, 20 hours/week

Job Title: Staff Assistant- Data Management (Temporary)

Hiring Salary/Salary Range: $16.50 – $18.00/hour

ORGANIZATION SUMMARY:

The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team.  The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.

POSITION SUMMARY:

This position will report to the Data Management Analyst, in the Taneja College of Pharmacy, Dean’s Office. The Staff Assistant will perform a wide variety of day-to-day office and clerical duties of moderate complexity to assist the Data Management Division within the Dean’s Office. This position will provide skilled and professional support in areas such as academic/institutional data collection and management, database design and reporting, systems development, management, and analysis. Prepare and/or compose documents, presentations, calendars, and schedules. Ability to be flexible in a high-paced environment. Utilize Microsoft Office proficiently, including Word, Excel, PowerPoint, and PowerBI. Work in USF databases such as FAST and GEMS self-service.

DUTIES:

Assists with data management functions such as data collection, database creation, data dissemination, and data storage.

Assists with data reporting, creation of presentations, and data collection and storage techniques.

Performs specialized duties of a clerical or administrative nature for the Dean’s Office including maintaining calendars, organizing schedules and meetings, answering phone calls, maintaining forms, files, and other records. Provides information and assistance to clients contacting the office. Operates office equipment including copiers, scanners, and printers to meet document preparation and production requirements.

Produces documents requiring intermediate knowledge of Word processing software, including PowerPoint presentations, flyers, magazine and newsletters.

Supporting the Dean and leadership with special projects as needed.

Other duties as assigned.

QUALIFICATIONS (Education & Experience):

Minimum Qualifications:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

Preferred Qualifications:

At least two years of experience in an office or administrative support position working with faculty, staff, and students in a university setting. Experience with PowerBI

Information for Applicants 

This position is subject to a Level 1 criminal background check.

The selected candidate must have a current work authorization in the United States. This position is not eligible for Visa Sponsorship.

Job Opening Number: 36121

Posting Date:  01/25/2024

Posting End Date: 02/08/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University’s Title IX Coordinator.

USF’s Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview:

USF – Health

USF – Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report’s national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state’s 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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