Statistics Assistant (IONICS)
Job Opening
Job Opening ID: 225958
Job Network : Economic, Social and Development
Job Family : Statistics
Category and Level : General Service and Related Categories, G-5
Duty Station : VIENNA
Department/Office : United Nations Office on Drugs and Crime
Date Posted : Jan 17, 2024
Deadline : Feb 15, 2024

Org. Setting and Reporting
The post is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division of Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the manager of the INCB Global Rapid Interdiction of Dangerous Substances (GRIDS) Programme global OPIOIDS Project (Operational Partnerships to Interdict Opioids’ Illicit Distribution and Sales). The Secretariat of INCB is an administrative entity of UNODC reporting directly to the Board on substantive matters.
Responsibilities
Within assigned authority, the incumbent will be responsible for the following specific duties:

• Assist in information collection, compilation and dissemination via the Project ION Incident Communication System (IONICS) secure communication platform, GRIDS Intelligence targeting systems and related proprietary INCB systems.
• Assemble original statistical material; adjust reported information from different sources and communicate data into IONICS.
• Draft routine correspondence to respond to IONICS users and focal points enquiries in respect to relevant administrative matters.
• Assist in developing and provide guidance, and basic seminars and training on the appropriate use of IONICS and related systems to staff, users and focal points.
• Participate in the review and compilation of background materials, e.g., IONICS guidance materials, technical guides, system presentation and development materials.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Generate graphs, pivot tables, spreadsheet formulas and statistical maps to facilitate further review and analysis of data by users or for reports and official publications.
• Assist in the evaluation and examination of data sets for accuracy, clarity and validity with strong attention to detail.
• Perform other administrative duties and coordinate extensively with service units (e.g. regarding travel; physical space planning; office technology needs including IT and organizing and coordinating seminars, conferences and translations).
• Update statistical series in established formats. Apply new data and derived statistics, enter data on survey reports, and provide information for publication.
• Assist in the development and maintenance of IONICS and other relevant computerized platforms.
• Assist with visualizations and updating information material such as web pages or brochures.
• Assist in liaising with United Nations system organizations, UNOV/ITS, IONICS users, and INCB focal points, to obtain necessary statistical and other relevant information.
• Monitor and maintain IONICS users and related focal points contact information and resolve user access issues.
• Prepare data sets upon request; respond to queries/requests and maintain/update IONICS-related web pages.
• Perform other work-related duties as assigned.
Competencies
Professionalism: Is able to organize, interpret, analyze, and model a wide variety of data as well as identify and resolve data discrepancies in support of decision-making. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to undertake basic research and gather information from standard sources. Demonstrates ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Has knowledge of internal policies, processes and procedures generally those related to programme/project administration. Is able to apply knowledge of various United Nations administrative rules and regulations in work situations. Is able to identify and resolve a range of issues/problems and to work well with figures with heightened attention to detail. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of five years of work experience in statistics, accounting, finance, business administration or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher.

Proficiency with Microsoft Office 365/ Suite including PowerBI, Word, Excel, PowerPoint, Teams, Skype is required.

Experience handling sensitive regulatory or law enforcement information is required.

Experience delivering IT system training to diverse audiences is desirable.

Experience with relevant specialized software (Adobe Creative Suite, graphic design, Slack, Jira or related applications) is desirable.

Experience in coordinating with information technology experts on development of systems and user interfaces is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English is required. Knowledge of other UN official languages is desirable.