Student Admin Assistant & Peer Advisor

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33680
Job Number	SE24024

Position Information

Department or Unit Name	Sociology
Position Headcount	1
Position Title	Student Admin Assistant & Peer Advisor
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.50-$18.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Danielle Espiritu
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	06/03/2024
Projected End Date	05/19/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Reporting directly to the Sociology Department’s Administrative Assistant, the Student Admin Assistant provides operational support in administrative tasks and office operations to the Sociology Department. The assistant helps with expense reporting, creating promotional materials, coordinating projects and events, responding to inquiries with quality interpersonal skills, maintaining department records, communicating with the student body, updating Sociology webpages, and attending events with departmental guests and prospective students. The assistant also supports Wilkinson College’s Peer Advising program, providing Sociology department students with valuable information regarding program evaluations, graduation requirements, and class details. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This role offers an excellent opportunity for a motivated student to gain valuable administrative experience while contributing to the smooth functioning of the department. The selected candidate may begin working as early as June 3rd, 2024, but no later than August 30th, 2024. The position runs through the end of the 2024/25 academic year. Federal work-study is not required for this position, but having an available FWS reward may allow you to work additional hours.
Responsibilities	Responsibilities Assist with compiling expense reports in Concur. Maintain and organize supplies in Roosevelt Hall. Assist with collecting non-sensitive departmental records, such as Syllabi and CVs. Create and distribute promotional materials for various department/college events/programs. Correspond with the Communications Coordinator to continuously update and improve departmental web pages. Respond to all Peer Advising inquiries and schedule appointments as needed. Maintain relevant knowledge of the Sociology department curriculum. Assist in emailing information from the department to the student body. Provide engagement opportunities to students in the Department. Other duties as assigned.
Required Qualifications	Plan to enroll in an undergraduate program at Chapman University during the 2024-25 academic year. Standard knowledge of Microsoft Office Suite & related programs Demonstrate effective, clear, and businesslike written and oral communications – including solid editing and proofreading skills. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside the University. Ability to collaborate with others on projects and independently execute assigned tasks. Ability to gain basic proficiency in graphic design using Canva or Adobe Acrobat
Desired Qualifications	Major in Sociology or Anthropology SD Experienced in graphic design Experience working in an administrative or advising capacity
Special Instructions to Applicants	Please submit a cover letter and resume with your application. Letters of recommendation will be considered but are not required.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting	Danielle Espiritu
Timecard Approver	Danielle Espiritu
Timecard Approver Phone	(714)997-6621
Timecard Approver Email	[email protected]
Timecard Approver ID	2272040
Timecard Approver PSN	0017
Fund – Dept – Program – Project	100-3870-38700
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00004143
PSN without FWS	00004144
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 3/8/24
Job Code	SD1A – Stud Asst I General – WC 8810
Job Title for PeopleSoft	Student Assistant
Worker’s Compensation Code	8810
Open Date	03/08/2024
Close Date	04/08/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	Yes