Subaward Manager

11-Jan-2024

Office of Sponsored Projects

85943BR

University Job Title

Subaward Manager

Bargaining Unit

None – Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration, Research Res Support, Research/Support

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

150 Munson Street
New Haven, CT 06511

Position Focus:

Reporting to the Associate Director, Subaward Management, this position provides support to Yale’s cutting-edge research by drafting, administrating and executing outgoing subawards issued under grants and contracts. These duties involve interpretation of award terms and conditions, negotiation, and adjusting to changes in a fast-paced industry. This position acts as the primary manager for handling outgoing subaward related issues, advising/educating departmental personnel, and contributing to process improvement. The Subaward Team is a fun, dynamic group of people who love to learn and have a passion for supporting Yale’s vast research enterprise. 

This position is offering on-site, hybrid or largely remote work schedules.

Essential Duties

1.Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University. 2.Work collaboratively with contract and award managers to ensure the proper execution of sub awards ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to sub recipients. 3.Negotiate terms and conditions of sub award agreements with sub recipient organizations. 4.Oversee the proper management of sub award records in IRES and in Workday for accuracy. 5.Obtain and review financial and other documentation of sub recipient to evaluate financial stability, internal controls and performance history of sub recipients. 6.Determine level of risk of each sub recipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure. 7.Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient’s financial obligations adheres to expectations of Yale and the sponsor, as well as identification of special terms and conditions that may be required. 8.Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business office. 9.Create and ensure accurate grant line set up in the University’s financial system for all after-the- fact sub awards. 10.Create and manage supplier contracts in the University’s financial system. 11.Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.

Required Education and Experience

Bachelor’s degree and 3 years of experience in a related field or an equivalent combination of education and experience.

Required Skill/Ability 1:

Knowledge of sponsor requirements, subrecipient requirements, determining risk and subsequent management of the subrecipient process.

Required Skill/Ability 2:

Excellent written and verbal communication skills with demonstrated organizational skills. Ability to draft appropriate subawards in accordance with the sponsor’s terms and conditions.

Required Skill/Ability 3:

Demonstrable understanding of regulatory and University requirements (human and animal subjects, conflict of interest, etc.) as they relate to the issuance of subawards.

Required Skill/Ability 4:

Exceptional attention to detail, well-developed analytical and problem-solving skills and demonstrably strong customer service. Demonstrated ability to comfortably work with individuals of all levels of the University and in a professional and courteous manner.

Required Skill/Ability 5:

Demonstrated ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team and willingness to exceed expectations while devoting the additional time to eliminate backlog and support colleague.

Preferred Education, Experience and Skills:

Working knowledge of federal regulations as they relate to the conduct of research. Knowledge of accounting principles helpful. Working knowledge of award management in an institute of higher education. Thorough working knowledge of PC based tools including Microsoft Office Suite. Understanding of 2 CFR 200 and its applicability to federally funded awards.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus