Subawards and Capacity Building Officer – Erbil

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Mercy Corps Finance & Compliance Department is responsible for all financial functions in its Iraq response, including accounting, payments and banking, payroll, budgeting, monetary, financial reporting, capacity building and grant financial management and compliance. The Mercy Corps Finance & Compliance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Subawards Department provides timely reports and assistance to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Sub-awards & Compliance Manager, the Subawards and Capacity building Officer is responsible for the subaward cycle of drafting the agreement , monitoring partners actual expenditure, build capacity building plans and execute them, to ensure the projects are being implemented with minimal risk and align with country’s strategy, to subawards closeouts

Essential Job Responsibilities

SUBAWARD MANAGEMENT

• Responsible for the review of subrecipient budgets and budget narratives for completeness, reasonableness, allowability, allocability and overall cost realism in compliance with MC and donor budget requirements.
• Ensure pre-award due diligence assessments of prospective subrecipients are conducted in accordance with the Mercy Corps Subaward Financial Management Policy (SFMP) and donor requirements.
• Recommend appropriate risk mitigation measures, including the incorporation of special award conditions, to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Ensure sub-award modifications are executed by reviewing partner budget modification templates.
• Develop subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports.
• Provide on-going training and support to subrecipients in Mercy Corps subaward financial management procedures and assist in conducting formal subrecipients training workshops and “kick-off” meetings prior to subaward implementation.
• Review subrecipient financial reports for accuracy and completeness and ensure that reports are submitted on time.
• Ensure the maintenance of subaward tracking as well as financial files in accordance with the Field Finance Manual.
• Ensure the timely processing of subrecipient payments in consultation with the relevant program manager and finance department and reconcile subaward financial tracking to general ledger reports.
• Ensuring timely subrecipient financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.
• Provide compliance guidance and consultations to subrecipients on a demand driven basis.
• Assist the sub-awards manager in drafting agreements on a demand driven basis.

Team Management

• Assist team members with information, tools, and resources to improve performance & reach objectives.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

Capacity building responsibilities

• Create tools and materials for partners based on their capacity assessments
• Provide on-going training and support to subgrantees in Mercy Corps and donors subgrant financial procedures and assist in conducting formal subgrantee training workshops.
• Assist in subgrantee site audits and prepare site visit reports.
• Provide inputs in refining the existing organizational development, monitoring and evaluation, based on field feedback, effectiveness i, and appropriateness to ensure civil society organizations are being strengthened to meet program objectives.
• In coordination with the Subawards and Compliance Manager provide regular compliance guidance and consultations to sub-recipients on a demand-driven basis.
• Refine organizational development tools and recommend best approaches for the staff and partner capacity development, building on existing Mercy Corps knowledge and experience.

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries/participants

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries/participants and to international standards guiding international relief and development work, while actively engaging beneficiary/participant communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values always and in all in-country venues.

Supervisory Responsibility –

None

Accountability

Reports Directly To: Sub-awards Finance & Compliance manager

Works Directly With: Sub-awards & Compliance Team, Country Finance Manager (and other in-country finance department personnel), other Finance staff, Program and Administrative Staff, HQ (MCG & MCE/NL) Compliance Departments, HQ (MCG & MCE/NL) Int’l Finance Departments.

Knowledge and Experience

• Prior experience in finance, procurement, operations, or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred
• Good computer skills in MS Office programs, particularly Excel and word
• Excellent oral and written English skills.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Willingness to learn and adapt.
• Good oral and written Arabic skills required.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

The ability to effectively interact with colleagues and partners. A high professional standard and work ethic, with the ability to learn new systems and processes. 

This job will offer an opportunity to learn various aspects of the organization, gaining knowledge in several departments, it will allow the candidate to grow and expand their career.

QUALIFICATIONS AND EXPERIENCES:

Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions and should have a strong and demonstrated knowledge to the related position, good written and spoken English, computer Skills and local languages.

S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow procedures. S/he must respect diversity and gender equality at the workplace.

Mercy Corps team members are expected to support all efforts towards accountability and transparency to its beneficiaries and to international standards guiding relief and development work.

Interested candidates should submit their CVs to the email address below:

[email protected] . Any Resume will be sent without mentioning the job applied for and the Location in the subject line will not be considered.

ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY June 11, 2024 AT 4:00PM

Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. Please note that only shortlisted applicants will be contacted for potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to candidates.

Female Candidates are encouraged to apply for This Position.  Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global Impact.

Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers.

Mercy Corps Iraq ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office