Subgrants Administrator

The Subgrants team at NDI is looking for a Subgrants Administrator who will provide full cycle subgrant award administration, including assessment of subgrantees, award of subgrants, administration, and close out of subgrants granted to international NGOs and US-based organizations. Because the majority of the funds granted originate from US Government agencies (USAID, Dept. of State, etc.), the Subgrants Team monitors the subgrantees to ensure they are in compliance with federal regulations. The Subgrants Team also trains subgrantees on subgrants management, financial reporting and best accounting practices.

Your Purpose and Impact:

• Reviews NDI proposals and budgets to donors that contain a subgrant component
• Reviews partners’ application proposals and budgets for accuracy, allowability of costs, compliance with donor and organizational guidelines
• Reviews the accounting procedures and internal controls of each organization and provides useful recommendations for improvements
• Conducts organizational risk assessment and establishes financial monitoring plan
• Prepares subaward packages ensuring that any specific donor requirements are incorporated into the cooperative agreements, routes to management for approvals, and issues the agreements to subrecipients
• Coordinates the drawdown process for the subgrants
• Processes amendments to cooperative agreements
• Reviews required subrecipient audit reports
• Assists with preparation for NDI’s annual audit and periodic audits by donors
• Maintains good communication with the program teams and attends team meetings
• Develops effective strategies and priorities for managing workload, and updates subgrant issuance and pipeline tracking records
• Works with the Subgrants Accountant(s) to insure timely financial and narrative report submissions by the subrecipients
• Attends subgrants team meetings and periodic regional team meetings

Minimum Qualifications:

• Bachelor’s Degree in Finance/Accounting, or Business Administration or equivalent experience
• Minimum of five (5) years in international grants, contracts administration or accounting. Additional years of relevant work experience may be substituted for educational requirement.
• Previous experience with international nonprofit organization highly desirable
• Strong analytical, written and verbal skills required
• Team player with excellent interpersonal and problem-solving skills
• Proven organizational skills and ability to multitask under tight deadlines
• High level of attention to details in all aspects of work responsibilities
• Working knowledge of database applications, Word processing and Excel, some experience with accounting software, Google Apps (Gmail, Calendar, Google Drive, G+, etc.) strongly desired
• Knowledge of OMB 2 CFR 200, Uniformed Administrative Requirements
• Occasional international travel might be required
• Foreign language is a plus