Supervisor, French Word Processing – Conference Division
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To manage all the activities of the French Word Processing Unit, making suitable arrangements for adequate deployment of staff, organizing shifts, and assigning individuals to specific tasks, as required.
To organize and assign the processing of documents (typing, editing, and proofreading), continuously assessing and bearing in mind the volume and complexity of texts, and ensuring adequate sharing of the workload.
To verify all translated documents to ensure that changes have been accurately incorporated. Notify translators/revisers of errors and discrepancies found, in accordance with IMO guidelines and with the assistance of the CAT tool (eLUNa) used in the Division.
To ensure the timely production of all documents received, assuming responsibility for the quality of the work undertaken in the Word Processing Unit, including conformity with originals, avoidance of grammatical, typing and copying errors, and adherence to guidelines relating to style and layout of IMO documents and international instruments.
To enter relevant data into the Documents Management System on submission/completion of documents, and ensure that documents are correctly proofread, filed, and transferred electronically to the Documents Section for printing and distribution.
To conduct performance appraisals and coordinate staff development activities as may be required.
To assess the need for the recruitment of temporary employees and make suitable proposals to the Head of the French Translation Section.
To maintain close liaison with the Heads of the various Sections of the Conference Division and in particular the Head of the French Translation Section.
To attend coordination meetings with staff of other Divisions, in preparation for forthcoming meetings (reporting on the work of the team and arrangements made to manage workload).
To be prepared to work night shifts and/or overtime on a regular basis as required.
To perform other duties as required.
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