This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-FJI-00654, following the instructions in the user guide.
Introduction
Scope of Work
A.<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-weight: normal;font-stretch: normal;line-height: normal;”> Summary of Requirements.
Requirements are comprised of the following Lots for each of the three (3) sites (Salia Village, Kioa; Yadrana, Lakeba, Lau; Yacata, Cakaudrove):
– Lot 1: Supply and Installation of Solar Mini-Grid System and Communication Infrastructure for Salia Village on Kioa Island in the Fiji Islands(16°40’5.74″S, 179°54’7.01″E) .
– Lot 2: Supply and Installation of Solar Mini-Grid System and Communication Infrastructure for Yacata Village on Yacata Island in the Fiji Islands (-17.258717, -179.507264).
– Lot 3: Supply and Installation of Solar Mini-Grid System and Communication Infrastructure for Yadrana Village on Lakeba Island in the Fiji Islands (18°11’23.56″S, 178°46’31.79″W).
In addition, the selected supplier(s) for each Lot will:
- Provide on-the-job training to designated community technicians of each site on basic operation, maintenance, and troubleshooting for the respective system(s).
- Enter a separate Operation and Maintenance (O&M) contract with the Fijian Government (or its designated entity) for a minimum period of five (5) to seven (7) years post-commissioning for the Lot(s) they construct. This O&M contract will be based on the O&M plan and annual O&M fee submitted as part of this tender.
- Bidders are requested to submit a comprehensive proposal covering all aspects for the Lot(s) they bid on, including the proposed multi-year O&M services and annual fees.
– Enter a separate Operation and Maintenance (O&M) contract with the Fijian Government (or its designated entity) for a minimum period of five (5) to seven (7) years post-commissioning for the Lot(s) they construct. This O&M contract will be based on the O&M plan and annual O&M fee submitted as part of this tender.
Bidders are requested to submit a comprehensive proposal covering all aspects for the Lot(s) they bid on, including the proposed multi-year O&M services and annual fees.
Note:
Pre-bid Conference – will be conducted
Time and time zone: (Time) Fiji Time
Date : 11 August 2025
Time : 10am (Fiji Time)
Pre-Bid Meeting
Meeting ID : 324 242 974 254 8
Passcode: EX7Dx75D
The focal point for the arrangement is:
E-mail: procurement.fj@undp.org
Office Telephone: (679) 322 7724
Designated Position: UNDP Procurement
The Pre-bid conference is:
☒ not mandatory
Minutes of the Pre-bid conference will be disseminated by:
Direct communication to prospective Bidders by email and posting on the website UNDP Quantum Portal.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Documents :
Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)