Supply Assistant

Details

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assem-bly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country.
The UN Refugee Agency in Niger acting within its mandate of protecting persons in need of international protection, and in partnership with the Government of Niger has established the Evacuation Transit Mechanism (ETM). The mechanism aims at evacuating persons of con-cern with acute protection needs from Libya to Niger, where they undergo RSD and are di-rected to appropriate durable solutions. Most of these evacuees come from Eritrea, Sudan and Somalia and are victims of severe human rights violations during their journey.

Context

The Agadez region is considered a crossroads for mixed migration movements. Historically, the region has been an important axis for migrants wishing to reach the Maghreb and European countries via the Mediterranean Sea as well as for southward movements from North Africa. These migratory flows constitute mixed movements, including economic migrants as well as persons in need of international protection.
As of January 2023, the DRECMR registered with the support of UNHCR Office 2,774 asylum seekers and refugees belonging to 1915 households accommodated between 2 guesthouses in Agadez city and the humanitarian center located 15 kilometers from the city where 2,379 individuals are housed.
Since July 2023, 1757 individuals forming 348 households recognized Prima Facie as Malian refugees have been expelled from Algeria to Assamaka within the border and need constant protection and support due to their vulnerability.
UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. The Supply Assistant provides support to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, and warehousing in the operation support supply activities within an office.
The incumbent is supervised by a Programme Associate in Agadez and receives regular guidance and instructions from the supervisor on successive steps. S/he maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners, and commercial contractors in the zone to facilitate the operation.

Task description

In coordination with the UNHCR Representation Programme, Supply and Administration sections:
Operational Support:
Support warehouse management, assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
Infrastructure Support:
Examine Purchase Requests to ensure conformity and liaise with requesters;
Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval;
Dispatch approved Purchase Orders, and follow up with the delivery of ordered commodities and services;
Provide information on all procurement activities within the area of responsibility;
Assist in managing Property, Fleet management and Equipment effectively according to UNHCR rules and regulations including registration and marking of new items, physical verification of items, preparation of agreements, preparation of disposal forms, and assistance with disposal of different items
Produce standard asset management reports, and other asset information, periodically and when requested.
Business Support:
Identify and assess vendors based on their capability for delivering commodities and services.
Maintain vendor and item master databases;
Maintain accurate data in all relevant business systems including Global fleet management data.
Compile statistical information on supply chain-related matters that will assist in decision-making;
Any other responsibility deemed necessary or as delegated by the Supervisor or/and the Head of Siub-Delegation to meet the level of service required by the organisation.
Identify vendors based on their capability for delivering commodities and services.
Maintain vendor and item master databases;
Decide on the content of information and reports submitted to the Supervisor.
The management of material resources within the Sub-delegation is well supported and monitored while the use of those resources is also efficient.