Supply Chain Assistant

The Finance Assistant is responsible in handling all cash movements and in particular payment of program beneficiaries in the field. He/she also supports the Finance Officer in producing high quality documentation.

Responsibilities:

Respect and control DRC procedures

• Support the Procurement department with completing multiple procurements to deadlines and ensuring all relevant paperwork is completed and up to date
• Coordinate closely with Finance department to ensure all documentation is correct for payments of suppliers
• Focus on transparency and accountability of the organization.
• Other duties as requested by line manager.

Purchasing

• Ensure that Order Requests are correctly filled, and it is authorized correctly by authorized person.
• Collect quotations and produce Purchase Requests following DRC procurement processes
• Update relevant databases under the supervision of the line manager
• Maintain honesty and integrity when purchasing and collecting quotations from suppliers
• Ensure to keep update of procurement follow up form.

Filing

• Ensure a proper filing system of procurement documents in closed coordination with the procurement Officer (procurement).
• Support with providing accurate and updated procurement documentation in case of audit
• Ensure information flow with relevant departments

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• Minimum 2 years of relevant experience with NGOs and at least 1 year experience in I-NGOs within the humanitarian organization in the field of Supply chain- procurement.
• Strong planning and organizational skills.
• Good level of proficiency in Word, PPT and Windows Excel.
• Excellent inter-personal, communication and listening skills.
• Ability to work with people from various groups and backgrounds.

Education/qualifications:

• Bachelor’s degree University Degree in Bachelor of business administration, and social sciences, and or other relevant degree to the position.

Languages:

• English (Written and Spoken) – Fair
• Dari / Pasto (Written and Spoken) – Fluent