Supply Chain Assistant

Responsible for general fixed asset management in DRC Ukraine operation, provide support across country operations, and general supply chain support to the program. As a Supply Chain Assistant for Fixed Assets, you will play a crucial role in managing the fixed asset management across country operation. The responsibilities will include coordinating with area asset focal points and ensuring accurate asset records, and supporting the overall supply chain management process. You will collaborate closely with cross-functional teams, including finance, operations, and facilities, to optimize asset utilization and streamline supply chain operations.

Responsibilities:

• Fixed Asset Procurement: Assist in the procurement process for acquiring fixed assets, preparation of the PR on DRC Dynamics (ERP system).
• Fixed Asset Management: Monitor and maintain accurate records of fixed assets inventory, conducting periodic audits, and reconciling discrepancies. The position will be based in Kyiv country office and responsible for all fixed asset physical count & reconciliation and tagging, issuing Asset Issue & Return Form to the custodian and updating online FA master data tracker and DRC Dynamics data.
• Coordination with Area Offices: The position will also coordinate with Area Offices focal points in Lviv, Chernihiv, Dnipro and Mykolaiv and make sure the area offices are updating online FA master data tracker and inform CO FA focal point regarding any update on monthly basis.
• Asset Disposal: Coordinate the disposal (scrap/ lost) in compliance with DRC policies and procedures.
• Asset Documentation and Records: Maintain complete and up-to-date documentation of all fixed assets, including purchase orders, invoices, warranties, and maintenance records.
• Supply Chain Optimization: Identify opportunities to optimize supply chain processes related to fixed assets, such as implementing inventory management systems or streamlining asset tracking procedures.
• Reporting and Analysis: Generate reports on fixed asset on DRC Dynamics to support decision-making and identify areas for improvement.
• Cross-functional Collaboration: Collaborate with finance, operations, and facilities teams to ensure alignment on asset management strategies, budgeting, and maintenance activities.
• Compliance and Regulations: Stay up-to-date with relevant regulations and compliance requirements related to fixed assets and ensure adherence to DRC and donor policies.
• Continuous Improvement: Proactively seek opportunities to enhance supply chain efficiency, support on procurement on goods and services if needed.

Required experience and competencies:

• Bachelor’s degree in supply chain management, logistics, business administration, or a related field (or equivalent experience).
• Prior experience in supply chain management, procurement, or inventory management, with a focus on fixed assets, is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills to collaborate with internal stakeholders and external vendors.
• Proficient in using inventory management or enterprise resource planning (ERP) systems.
• Analytical mindset and ability to leverage data to drive insights and make informed decisions.
• Knowledge of supply chain best practices, industry trends, and regulatory requirements.
• Familiarity with financial concepts related to asset management, such as depreciation and cost analysis, is a plus.
• Strong problem-solving abilities and the capacity to work independently or as part of a team.
• Following humanitarian principles, donors’ and DRC regulations, and legislation for the benefit of beneficiaries.
• Keep the trackers and records accurate and timely (not later than five business days) updated.

Experience and technical competencies:

• Preferably minimum 1 year of relevant work experience.
• Experience in administrative tasks, including filing systems.
• Good IT skills, good Microsoft Office Programs skills including experience in operating an ERP supply chain system.
• Experience in fixed asset management in interdepartmental contexts.

Education:

• Bachelor Degree, preferable in Logistics or related field.
• NGO experience is desirable.

Languages:

• Ukraine – fluency level.
• English – upper intermediate.

Source: https://job.drc.ngo/jobs/job?id=169314