Supply Chain Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. 

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue to implement humanitarian response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Supply Chain Assistant for its activities in Kharkiv.  

Your main responsibilities will be:

• Procurement and Logistics Support:
• Assist in the execution of procurement processes, ensuring compliance with DRC’s procedures and guidelines.
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Facilitate the preparation and processing of procurement documentation.
• Support the maintenance of a comprehensive procurement database for goods and services. Collaborate with the Supply Chain Officer and Team Leader to ensure timely and accurate purchase orders and deliveries.
• Correctly apply ERP supply chain processes

Inventory Management:

• Assist in managing inventory and stock levels in coordination with warehouse staff.
• Participate in regular stock checks and reconciliation processes.
• Contribute to maintaining accurate inventory records and reports.

Warehouse Operations:

• Support warehouse operations by assisting with loading, unloading, and storage of goods.
• Assist in keeping the warehouse organized and ensuring proper goods placement.
• Contribute to the implementation of efficient warehouse management practices.

Compliance and Processes:

• Ensure adherence to DRC’s logistics and procurement procedures.
• Assist in maintaining compliance with donor-specific logistics rules and policies.
• Contribute to the application of ERP supply chain processes accurately.

Behavioral Competencies:

• Planning and delivering results.
• Working with people.
• Communicating with impact and respect.
• Coping with Change.

About you :

To be successful in this role we expect you to have at least 2-years experience in procurements or equivalent

Moreover, we also expect the following:  

• Fluency in Ukrainian or Russian.
• Secondary or higher education.
• MS Excel and Word skills, experience with ERP systems is desirable.
• Analytical mindset, attention to detail, communicability, financial literacy.
• Experience working in an NGO will be an advantage.
• Commitment to learning and implementing organizational policies and procedures

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:
Contract length: Open-ended contract upon successful completion of the three-month probation period

Band: I
Designation of Duty Station: Kharkiv,

Start date: June, 2024.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.

Closing date for applications: May 15, 2024

Candidates are encouraged to apply as soon as possible. Recruitment will be conducted on a rolling basis, and a final candidate may be selected before the advertisement closes. 

For further information about the Danish Refugee Council, please consult our website drc.ngo.