Supply Chain Assistant

Requisition ID: req51773

Job Title: Supply Chain Assistant

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Compensation: USD 17.30 – 18.00 Hourly

Location: Tucson, AZ USA

Work Arrangement: Hybrid

Job Description

• Maintain an accurate inventory of supplies including both donated and purchased items.
• Monitor current supplies and provide regular purchase requests to Procurement as needed.
• Enter and track inventory received and released through the current Access database.
• Explain and release inventory to newly arrived clients.
• Create and track the necessary client direct assistance vouchers for the Resettlement Program.
• month end inventory reconciliation
• Coordinate the daily operations of donation storage areas by stocking and supporting the distribution of in-kind goods in an organized manner.
• Observe correct stacking and turnover by implementing (FIFO or FEFO) procedures.
• Collaborate with colleagues and members of the community to safely load, unload, and disburse goods in strict accordance with IRC and donor requirements.
• Ensure accurate recordkeeping to account for and track incoming and outgoing inventory by preparing forms and maintaining thorough records within IRC’s data management systems.
• Provide accurate and up-to-date digital and physical inventory records for regular reporting purposes.
• Making appointments for drop-off and pick-up of in-kind
• Organizing more regular clothing closets and other donation events
• Entering receipts into Integra
• Following up with case workers to get receipts signed.
• Tracking in-kind values per program
• Recording bus passes in integra – homeless rate discount
• Recording pods payments in Integra for match (monthly)
• Recording rent (office space used for running MG program)
• Other duties as assigned.

• High school diploma required; some university education preferred.
• Fluent in English with strong verbal and written communication skills.
• Proficiency in language(s) spoken by IRC’s clients is desired, including Spanish, Arabic, Dari, Farsi, and/or Pashto.
• Demonstrated proficiency with Microsoft Office programs including Excel, Word and Outlook
• Must be well-organized, reliable, professional, detail oriented and flexible.
• Desire to work as a team member and in a multicultural workplace.
• Must have a valid driver’s license, active insurance policy, and access to reliable transportation.
• In accordance with Arizona State Law, must possess or be eligible to receive a fingerprint clearance card.

• Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
• Demonstrated success working and communicating effectively in a multi-cultural environment.
• Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written; proficiency in language(s) spoken by client group is desired.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.
• Ability to lift 35+ lbs. safely.
• Valid driver’s license and access to a personal, insured vehicle.

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• May require occasional weekend and/or evening work.