Supply Chain Assistant

CTG Overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of Position

• In the framework of the SCM data strategy commitments, the pillar is hiring the communication and digitalization assistant that will analyse, develop, and initiate action plan to establish or improve the below listed systems:
• Evaluate the digitization and digitalization gaps and requirements within each section. Develop a plan and initiate implementation to resolve the gaps and meet the requirements that would include training of staff.
• Evaluate the communication needs of the pillar and develop graphic manuals and videos for processes like, but not limited to, vendor registrations and trainings for dashboard monitoring tools.
• Evaluate the gap in centralized document repository within the pillar and in each section. Develop the plan to resolve the gap and train staff for a consistent workflow within the organization

Role Objectives

Within the delegated authority, the Communication and Digitalization Consultant will be responsible for the following duties:

• Evaluate the digitization and digitalization gaps and requirements of the end-to-end Supply Chain Process.
• Develop a plan and initiate implementation to resolve the digitization and digitalization gaps and meet the requirements that would include training of staff.
• Evaluate and implement the communication needs of the pillar that considers the end-to-end Supply Chain Process.
• Develop graphic manuals and videos for processes like, but not limited to, vendor registrations and trainings for dashboard monitoring tools.
• Evaluate the gap in centralized document repository within the pillar and in each section.
• Develop the plan to resolve the gap in centralizing document repository and train staff for a consistent workflow within the organization.
• Perform other duties as required.

Project Reporting

• Daily briefing with the Office of Chief SCM (OCSCM); Monthly Attendance, SCM Quarterly Newsletter

Key Competencies

• PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Team Management

• The Communication and Digitalization Assistant will be part of the Office of the Chief SCM, reporting under the Unit Chief and is not expected to manage a team.

Further Information

• To be advised.