Supply Chain Assistant

Job Details:

About Hope Revival Organization:

Hope Revival Organization (HRO) is a non-profit humanitarian organization dedicated to empowering communities affected by conflict and crisis, fostering resilience, and promoting overall well-being. We work hand-in-hand with vulnerable populations, including refugees, internally displaced people, and host communities, to address their humanitarian needs.

Job Purpose:

Under the supervision of the Procurement Officer, the Logistic Assistant is responsible for assets follow ups, purchasing, stock/warehouse management, IT
support and assisting in other logistic department activities in HRO area of intervention. The Logistics Assistant is responsible for the qualitative, quantitative and timely frame follow up of all activities related to all operational procurement at base level. He/She ensures a proper implementation and good respect of HRO purchase procedures.

Key Responsibilities:

1- Asset Follow ups:
• Ensure all HRO assets are registered and codified with numbering (refer to HRO Log Manual for details).
• that asset is given to users, after completion of “Asset Reception Form”.
• Make sure HRO assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).
2- Transport:
• Make separate binders for each vehicle and filing all necessary documents (i.e. copy of rental car contract, copy of fuel slips, with all bills and documents, car monthly log book, fuel consumption follows up, accident form with attached documents etc.
• Creating a binder for all vehicle fuel consumption report.
• Ensuring all vehicles are in good condition and ready for use.
• Organize the driver duty schedule and ensure the movement of board is filled in regularly.
• Follow up of staff movement between Area and capital offices.
• Supervise the fuel consumption of each car and report directly to CLM.
• the monthly report to Capital logistics department and file copy of fuel consumption report in “Transport follow up” binder.
3- Stock/Warehouse Management:
• Ensure all commodities and goods are well organized in the stock by project/program.
• Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”.
• Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill.
• Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”.
• Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly.

• Ensure the safety and security of stock/Warehouse and HRO commodities/goods within stock;- check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.
4- Procurements:
• Follow-up procurement & supplies for the area in coordination with the country office in GZT.
• deliveries follow-up of each procurement contracts.
• all projects and office logistical requirements based on HRO procurement guidelines.
• Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.
5- Filing/Reporting
• Prepare monthly reports to CLM which Includes – (Fuel consumption report, asset follow up, stock situation report, Communication report).
• Create separate binders for each reporting documents and file in line with Logistics Filing procedures.
6- Archiving
• To archive and centralize the files

Qualifications and Work Experience:

• Bachelor’s degree in business, supply chain, or any relevant field
• Minimum 2 years of experience in Logistics, preferably within a humanitarian context.
• Experience in supply chain operations; and key institutional donor’s rules and regulations.
• Experience in fleet, warehouse and assets management.
• Proficient in MS Office applications.
• Fluent in both Turkish and English, written and verbal Good knowledge of purchase procedures in general.
• Work experience: Previous relevant experience in a logistic function and preferably in an NGO 1 to 2 year.

Professional Experience and Skills:

• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Exhibits personal qualities such as diplomacy, patient confidentiality, multicultural flexibility, stress management, and a strong sense of integrity.
• Possesses receptiveness, sensitivity, and excellent listening skills, fostering effective interpersonal relationships.
• Outstanding communication and presentation skills, with the ability to articulate ideas clearly and concisely in public, demonstrating a nuanced understanding of the issues at stake.
• Strong planning and organizational skills, with the ability to make proactive suggestions for improvement.

• Demonstrates the capacity to manage priorities, take initiative, and work autonomously without constant supervision.
• Ability to thrive under pressure and navigate stressful situations effectively.