Supply Chain Assistant ( Afghan National Only )

Requisition ID: req45925

Job Title: Supply Chain Assistant ( Afghan National Only )

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Paktya, Afghanistan

Work Arrangement: In-person

Job Description

• Maintain IRC Afghanistan Supply Chain policies and procedures. Ensure that these are available to all concerned staff in the field and communicated well.
• Ensure compliance to Supply Chain policies and procedures and maintain an efficient procurement system for field office.
• Procure Goods, Services, and work in accordance with IRC Afghanistan Procurement Policy and Procedures and donors regulations.
• Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail.
• Under the direct supervision of Operations Magner, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods.
• Ensure to assist the storekeeper and storage relevant activities whenever needed.
• Ensure timely purchase and delivery of goods to programs / requestors.
• Distribute monthly supply chain reports to the field CO.
• To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities
• Assist Supply chain officer/Staffs on the day-to-day supply chain activities and proper file keeping.

• Receiving and recording all PRs from the field.
• To check all the orders and quotations to be placed and advertised.
• Preparing and distributing quotation requests to vendors. Where applicable visit vendors to ensure their credibility and capacity.
• To brief suppliers of specification of different goods.
• To bring the procured goods to warehouse and enter into the stock cards.
• Maintain Procurement Department files. Ensure all documentation is available and is properly filed.
• To provide a reliable price list and organize the procurement catalogue.
• Assist Logistics Manager to track and monitor purchase requests and orders.
• On delivery of assets, ensure that the assets are registered and tagged as per the IRC policy and procedures.

Qualifications

• Bachelors degree in business administration is an asset
• 1 to 2 years experience in logistics/Supply Chain with an international NGO
• Excellent in Dari and Pashtu communication and good command in English
• Previous experience in Supply Chain Management
• Communication and reporting skills
• Fluency in Pashto, Dari and English
• Computer skills (including MS Word, Excel, Access, and internet) an advantage
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.