Supply Chain Assistant (Logistics) – Female Only

WHO ARE WE?

We Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The Supply Chain Logistics Assistant will support the Supply Chain Logistics team in data collection, reporting, and virtual coordination related to fleet, warehouse, and asset management. Working closely with the Logistics Manager, the Assistant will ensure that data from supply chain logistics teams across various sectors and locations is collected, analyzed, and accurately reported in a timely manner.

Responsibilities:

• Understand, respect and control DRC policies and procedures. 
• Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with DRC & HDP Programme
• Maintain accurate systems and regularly updating  supply chain databases.
• Assist with Logistics Manger for preparation of any reporting required in terms of Stock Reports, Deliveries, Goods Received, Fuel Consumption, Services/repairs, Asset/GPE and compliance documentation.
• Position’s Specific Objectives and responsibilities

Fleet Management

• Collect, verify, and compile fleet reports from various locations and logistics team members, focusing on data such as vehicle usage, fuel consumption, and maintenance schedules.
• Monitor fleet records in the management system, ensuring documentation is accurate, up-to-date, and available remotely.

Warehouse Management

• Coordinate with warehouse managers to collect daily and monthly stock reports and update the central inventory database as provided by local teams.
• Support the preparation of warehouse management reports, including monthly inventory summaries and stock reconciliation updates, based on data from each location.
• Ensure all warehouse-related records are systematically documented in the e-filing system.

Asset Management

• Track and log all reported asset movements, transfers, and disposals from various locations.
• Regularly update the asset inventory in collaboration with on-site staff, ensuring that remote asset records are current and accurate.
• Assist with compiling data for biannual asset verification reports and maintaining a centralized digital record of all assets.

Data Collection and Reporting

• Gather and compile data from logistics teams across different locations to generate comprehensive reports.
• Prepare weekly, monthly, and ad-hoc reports on fleet, warehouse, and asset management activities, submitting them to the Logistics Officer.
• Review and verify data accuracy, identifying gaps and recommending improvements to enhance data quality.
• Remote Coordination and Communication
• Act as a liaison between remote logistics teams across various sectors and locations to ensure smooth information flow and timely data submission.
• Support logistics coordination meetings by sharing updates and insights on fleet, warehouse, and asset management.
• Assist the Logistics Officer in responding to remote data inquiries from management, donors, or other departments.

Compliance and Best Practices

• Ensure that all fleet, warehouse, and asset management practices align with organizational policies and relevant local regulations.
• Promote adherence to organizational protocols and best practices, especially concerning data management and reporting processes.

Supervision and Reporting

• The Logistics Assistant will report to the Logistics Manager and work closely with logistics teams across various sectors. Performance evaluations will occur semi-annually, focusing on data accuracy, reporting efficiency, and the quality of remote coordination with logistics teams.

Ensure that an organized filing system is in place.

• Support Logistics Manager in the provision of accurate updated documentation in case of audit
• Provide weekly work plans and monthly reports logistic manager and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned by Line Manager, such as providing cover for a colleague who is away.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• Experience: Minimum 2 years of experience in logistics, preferably with a focus on fleet, warehouse, or asset management in a remote or data-focused role. 
• Should have work experiences with INGO/NGOs 

Education/qualifications:

•  Bachelor degree in Logistics, Business Administration or related field  
• Knowledge of MS office package

Languages:

• English Good
• Dari & Pashto fluent

Application process:

Interested? Then apply for this position by clicking the Apply link below.  All applicants must send a cover letter and an updated CV (no longer than four pages), Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply.