Supply Chain Assistant (Warehouse Management)

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.

Overall purpose of the role:

Day to Day Warehouse Management. To ensure smooth running of supply chin function to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations.

Main Responsibilities:

• Ensuring full compliance on warehouse/inventory management
• Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
• Ensuring adherence to safety and security standards across all warehouse premises
• Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
• Manage Warehouse and general storage of warehouse facilities and consignments.
• Provide weekly warehouse stock reports and share with Supply Chain Team Leader – Logistics
• Provide timely information on items that needs to be disposed of, this includes unused or expired commodities (broken, expired etc.)
• Conducting delivery follow up and coordination with other warehouse colleagues on delivery of various goods and services to different locations.
• Making prior communication and arrangement on items that need to be shipped from one location to another
• Follow up on securing camp entrance permits for Nduta and Nyarugusu Refugee camps. This involves coordination with Government Authority, DRC sector leads and other supply chain colleagues for timely camp entrance permits.
• Providing timely incident reports related to warehouse facilities or consignment stored in the warehouse in case of any discrepancies observed.
• Providing information to Supply Chain staff responsible for asset management in case any new asset or equipment is purchased and need to be received, stored or upon dispatching.
• Securing all warehouse documentations in a proper way as per DRC filling SOP.

Representation

• Build and maintain strong relations with external stakeholder where this relates to Supply Chain. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

At least 3 years’ experience in Supply Chain functions in a Humanitarian context

Knowledge of supply chain management especially logistics

Knowledge of key donor policies and compliance procedures, like UNHCR, DANIDA etc

Experience working with DRC Dynamics or a similar ERP system

Full professional proficiency in English and Kiswahili

Excellent communication skills – both oral and written

Education

• Bachelor’s degree or Diploma in relevant sector and field experience.
• Certificate in Humanitarian Logistics and Supply Chain Management.

Key stakeholders:

• SCTL, SCM, Area Manager and Head of Support Services

• Supply chain staff, Programme Staff

• Donors,

• Suppliers

• Local authorities

Languages:

• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Competency profile

• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, and the region
• Willing to travel to project sites in Tanzania

Position Information

Employment category: Grade I

Reporting to: Supply Chain Team Leader

Technical line manager: Supply Chain Manager

Direct reports: N/A

Unit/department: Support Services

Location: Kasulu/Nyarugusu

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.