Supply Chain Coordinator

tendersglobal.net

Job Overview: As a key member of the IRC in Phoenix team, the Supply Chain Coordinator supports procurement efforts and oversees recordkeeping and reporting requirements. This position leads procurement efforts, manages IRC in Arizona’s fleet in accordance with established protocols, and coordinates other related supply chain activities such Inventory. Additionally, this position supervises the Supply Chain Assistant and may supervise interns and volunteers.

Major Responsibilities:

Major responsibilities include, but are not limited to:

Procurement

Research potential new vendors for needed furniture and household items and establish new vendor relationships in accordance with IRC procurement policies.
Support procurement efforts by coordinating with vendors, managing supply lists, and tracking and communicating market prices. Inform management team of inventory-related needs.
Order supplies, equipment, etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs needed.
Manage and maintain digital and physical files.
Create and submit PR/PO requests, AP Journal and maintain Integra reporting.
Manage vendor billing/invoices in coordination with Finance team.
Ensure accurate recordkeeping to account for and track incoming and outgoing inventory by preparing forms and maintaining thorough records within IRC’s data management systems.
Observe correct stacking and turnover by implementing first in, first out (FIFO) or first expired, first out (FEFO) procedures.
Conduct distribution and network studies, monitor inventory, and analyze business requirements to develop strategies to achieve desired delivery times.
Monitor inventory levels, track stock movements, and analyze demand patterns to optimize inventory levels and minimize stockouts.
Collaborate with suppliers, vendors, and internal stakeholders to ensure timely and accurate delivery of materials and products.
Identify and resolve supply chain issues, such as delays, quality problems, and non-compliance with specifications or regulations.
Ensure compliance with Anti-Terrorism Convention (ATC) and other policies, updating records and systems as needed to maintain required documentation.
Implement and maintain supply chain management systems, software, and tools to enhance operational efficiency.
Collaborate with the logistics team to plan and schedule shipments, ensuring cost-effective and efficient transportation.
Other duties as assigned.

Logistics Coordination

Plan and schedule the transportation of goods from vendors to warehouses or clients.
Move equipment and goods between facilities as needed to meet business requirements.
Track and trace shipments to monitor delivery status and address any delays or issues that arise.
Maintain records of shipping documents, including bills of lading, customs forms, and distribution documentations.
Collaborate with internal teams to optimize logistics processes and improve efficiency.

Data Analysis and Reporting

Collect, analyze, and interpret data related to inventory levels, logistics performance, and supply chain metrics.
Prepare regular reports on key performance indicators (KPIs), such as inventory turnover, fill rate, and on-time delivery.
Identify areas for improvement and recommend strategies to optimize inventory management and logistics operations.
Utilize inventory management software and other tools to track inventory and logistics activities.

Job Requirements:

Education

Bachelor’s degree business administration, supply chain management, logistics or similar field strongly preferred. May be substituted with equivalent years of relevant work experience.

Work Experience

Minimum 3 years of related professional experience; preferably in a not-for-profit or other social services environment.

Demonstrated Skills & Competencies

Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality.
Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
Strong relationship building, diplomacy and networking skills; ability to effectively build internal and external relationships.
Demonstrated ability to manage complex logistics involving multiple stakeholders within a limited timeframe.
Demonstrated success working and communicating effectively in a multi-cultural environment.
Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
Ability to adapt to changing priorities and work well under pressure.
Attention to detail and accuracy in work product.
Fluent in English, both spoken and written.
Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.
Able to lift 50 lbs. safely.
Valid driver’s license and access to a reliable, insured personal vehicle.
In accordance with Arizona State law, must possess or be eligible to receive a fingerprint clearance card.

Work Environment:

This in-person position moves between a standard office environment and a warehouse environment.
Occasional weekend and/or evening work is required.
This role entails periodic travel in and around the Phoenix metro area to attend meetings, carry out the responsibilities outlined above, and represent the IRC with donors, partners, and vendors.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.