Supply Chain Coordinator and Security

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Description

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• We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.
• Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
• We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
• We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

• The post holder is accountable for Provide support in the development and management of effective implementation of Plan and donor procurement policies;
• Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP; Follow up on all shipping documents (airway bill, bill of lading, commercial invoice, insurance certificates, waybills) are available for all goods received and dispatched; Carry out bid opening and analysis
• This will involve preparation of abstracts of offers, bid analysis and compiling data contained in the bids for consideration for award of contracts; Create and maintain a master database of both existing and potential suppliers or vendors ; Support the direct line manager in conducting annual market research for services and goods to ensure good value for money
• Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner; Reconcile contracts records and accounts i.e. monitor contract expenditures against budget and contractual ceiling amounts;
• Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted for; Prepare and conduct inventory of assets in the CO including recommendations for the disposal; Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up-to-date list of custodians.

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or relevant training in Logistics procedures and systems.
• Years of progressive NGO experience in procurement, contract management, administration or related area.
• Experience on VAT exemptions procedures and Knowledge of Mozambican Government procurement requirements.
• Fluency in Portuguese and English.

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