Supply Chain – Fleet Assistant

 

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Supply Chain Assistant (Fleet Assistant)  in Mykolaiv .

About the job:

The Danish Refugee Council (DRC) in Mykolaiv is looking for a Supply Chain Assistant (Fleet Assistant) who will support DRC operations and activities, ensuring the efficiency and effectiveness of all motorized assets, will be responsible for procurement of goods and services as per assigned tasks and logistics functions at the level of the Mykolaiv office (storage, warehousing, transportation, etc.).

This position will report to the Supply Chain Team Leader.

Your main duties and responsibilities will be

Fleet management

• Systematic improvement of overall efficiency and productivity
• Tracking and monitoring of fleet consumables, fuel, and the availability of quality spare parts
• Careful tracking of the vehicles’ location, including DRC staff, consultants, volunteers and visitors
• Assistance in ensuring the efficient fleet operations in Mykolaiv and Kherson offices
• Ensuring visibility and reputation of DRC on the road and concern for public safety
• Accident prevention and management
• Participation in the support of fleet management and its operation
• Assistance in recruitment, training, and capacity development of drivers
• Participation in the organization of vehicle rental
• Participation in drivers’ recruitment
• Support of drivers in preparation of monthly fuel consumption reports
• Inspection of transport logs and monthly reports
• Reduction of total cost of ownership (TCO) by providing the best technical solutions related to the sourcing and operation of vehicles and generators
• Ensuring the safety of personnel by providing reliable transport, driver training, and a conscientious approach to road safety and the movement of personnel
• Control over regular maintenance of vehicles
• Checking vehicle insurance policies

Procurement

• Filling out journals and records accurately and on time (no later than five working days)
• Ensure proper drafting, signing, scanning, uploading to cloud storage, and archiving of hard copies of documents
• Perform operations using the Dynamics ERP system

Warehouse management

• Organization of warehouse support in accordance with the rules of the DRS
• Receiving and issuing goods, maintaining relevant lists by lots
• Warehousing, packaging
• Accounting
• Unloading and loading of goods
• Work with a hydraulic trolley

Other duties

• Cooperation and coordination with the financial department

About you

To be successful in this role we expect you to have at least 1 years’ experience  in Supply Chain, Logistics or any other relevant field  . Moreover, we also expect the following:

• Experience in supply chain management including procurement, transport and distribution, warehouse and stock management will be an advantage.
• Experience with standard procurement procedures and documentation.
• Experience with auto mechanics or electrical installations will be an advantage.
• Level of English – B1.
• Fluency in Ukrainian language.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes
• Collaborating: Involving relevant parties and encouraging feedback
• Taking the lead: Taking ownership and initiative while aiming for innovation
• Communicating: Listening and speaking effectively and honestly
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment

We offer

• Contract length: Open ended contract following the successful completion of an initial 3-month probation period.
• Band: I non Manager
• Designation of Duty Station: Mykolaiv  – Full time based
• Start date: As soon as possible.

This position is open to national applicants only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment;

Application process: All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: July 31th, 2024