Supply Chain Management Senior Assistant, Multiple positions

Under the supervision of the Supply Chain Management Senior Associate, the Supply Chain Management Senior Assistant will be responsible for the following main duties:

• Maintain the monitoring tool for all contract management and logistics activities and keep it up-to-date at all times;

• Monitor the shipments under the assigned contracts and keep all relevant stakeholders updated about the orders’ status; 

• Prepare and submit logistical plans for the receipt, customs clearance, storage, distribution and installation of the goods under the assigned contracts, as requested by the supervisor.

• Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure timely registration (where relevant) and efficient customs clearance processes for all imported goods.

• Check and ensure the correctness of shipping documents received from Suppliers in compliance with UNOPS and government requirements.

• Support the MoH/PMU with customs clearance and timely release of UNOPS imported supplies, materials, and equipment.

• Coordinate with customs clearance agent(s) to ensure safe and fast release and collection of the arriving goods from the relevant Customs terminal in Tashkent. 

• Monitor the process of offloading of the arrived goods and prepare receiving and inspection reports

• Process entry and exit clearances for shipments arriving to MoH/UNOPS warehouse and/or being sent to various locations across Uzbekistan.

• Ensure all stored assets in UNOPS custody are securely kept, protected from weather conditions, well-organised, and properly accounted for.

• Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to designated locations and completion of installation and end-user training activities at final destinations.

• Receive, review, log and route all the invoices and documentation for the goods and services from suppliers and services providers, ensuring accuracy and completeness of documentation and timely submission for payment.

• Receive, review, log and route all incoming communication from suppliers, service providers, freight forwarders, government offices, beneficiaries and end-users and ensure timely follow-up actions from procurement team.

• Travel to regions within Uzbekistan to support project operations, as necessary.

• Perform any other tasks as assigned by the supervisor.

Monitoring and Progress Controls

• Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring.

• A high school diploma or equivalent (secondary education)l is required.

• A first University Degree (Bachelor’s Degree or equivalent) in Business Administration, Public Administration, Logistics, or equivalent disciplines is desirable.

b. Work experience 

• Minimum of five (5) years of relevant experience in logistic support services in national or international public or corporate organisations.

• Proficiency in computers and office software packages and experience in handling web-based management systems is required.

• Relevant experience working with the Uzbekistan Customs Authority is desirable 

• Some experience in a Customs Broker Company  is desirable.

c. Languages

• Working knowledge of English is required.

• Fluency in either Uzbek or Russian is required. Fluency in both is an asset.