Supply Chain Manager

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Description

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The Supply Chain Manager (SCM) will oversee procurement activities at both country and area levels, ensuring compliance with DRC internal regulations and donor requirements. They will lead a team of over 20 staff and ensure timely procurement processes to support DRC’s activities. The SCM will manage national and international tenders for shelter, Non-Food Items (NFI), and Humanitarian Disarmament and Peacebuilding (HDP). With operations spanning 5 main areas and 11 offices, and a total budget of approximately 80 million USD, candidates with experience in large-scale operations and emergency contexts are preferred.

Your main responsibilities will be:

Procurement Management:

• Oversee the entire procurement process, ensuring strict adherence to both DRC and donor regulations.
• Encourage cooperation between supply chain teams and program staff at country and areas’ level to efficiently design and carry out procurement strategies during the project’s planning and implementation stages.
• Integrate all new projects into the Master Procurement Plan and update it monthly.
• Review Request for Proposal (RFP) and Invitation to Bid (ITB) documents, providing assistance during the tendering process.
• Supervise the quality of tender documentation before advertising or inviting suppliers.
• Communicate progress and potential issues to the operations team in a timely manner.
• Ensure proper storage and e-archiving of procurement documents for audits.
• Provide support and guidance to the procurement team for compliance during the tender management process.
• Organize procurement training sessions for non-supply chain personnel and periodic refresher courses.
• Implement suggestions from internal audit reviews, especially those concerning procurement and logistics.
• Provide oversight for timely delivery of supplies to operational areas.
• Participate in budget proposal development and project cycle management activities.

Fleet and Fuel Management:

• Ensure compliance with operations handbook related to fleet management.
• Supervise utilization and maintenance plans of the vehicle fleet.
• Provide guidance on fleet capacity improvements based on programming needs.
• Update Fleet Management Policy and SOPs as necessary.
• Deliver monthly reports on fleet management costs and effectiveness.
• Advise on fleet utilization and right-sizing based on program needs.

Asset Management:

• Oversee compliance with Operations Handbook in asset management.
• Provide detailed monthly reports on inventory/assets to SMT.
• Supervise annual inventory activities, ensuring compliance with DRC guidelines and donor requirements.

Warehouse Management:

• Ensure compliance with Operations Handbook in warehouse management.
• Deliver monthly comprehensive country reports on warehouse inventory to SMT.
• Implement disposal methods for unused or expired commodities with approval.

DRC Dynamics ERP System:

• Lead implementation and management of DRC Dynamics, ensuring proper application of ERP supply chain processes.
• Maintain data quality, regularly updating as necessary for accuracy.
• Utilize reports and data analytics from the ERP system to drive improvements.
• Ensure all transactions above Low-Value Procurement threshold are processed through Dynamics P2P module.
• Drive efficient and accurate use of the ERP system, continuously improving processes.
• Develop staff awareness and knowledge of Dynamics functionality through training.
• Maintain effective communication and collaboration with cross-cutting departments, particularly Finance.
• Conduct regular follow-ups on Purchase Request to Purchase Order and Framework Agreements statuses.

People Management:

• Lead logistics and procurement team, involving people planning, recruitment, induction, performance management, well-being, and professional development.
• Conduct regular training sessions to enhance capacity and skills of the supply chain team.

Source:  https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171032&DepartmentId=19100&MediaId=5

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