Supply chain Officer

Main Purpose:

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.
• Being responsible for the order, purchase, stock and freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities.
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs.
• Updating all movements in Unifield following MSF standards.
• Collaborate with the implementation of CAPA report and provide the necessary information to the pharma focal point for his report to the mission pharmacist.
• Ensuring periodic operational reporting and KPI, according to the project reporting policy to the line/functional manager, to each stock owner and identified Log/Med focal point.
• Physically and administratively managing medical and non-medical stocks in conjunction with the stock owners and assuming responsibility for the warehouse and its contents.
• Ensuring that all necessary tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption.
• Evaluate continuously the workload in supply department and propose a new HR strategy/set-up if necessary. Cover in back-up the position of his/her supervisee.

• In charge of using the forklift, following up the maintenance plan with LOG department, all its equipment is in place, report any noticeable issue related to forklift to Log department.
• Collecting claims from the field, analyzing causes and making corrective actions.
• In collaboration with the line/technical manager and HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Informing the line manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

Deadline for receiving job applications is 4^th of March 2024 at 4:30 PM

If you are confident about your qualifications meeting the requirements, please send your cv’s to

 msfocb-eastmosul-recruitment@brussels.msf.org and mention the job title in the subject line “Supply chain Officer” or drop your

application in closed envelope and mention the job title on it “Supply chain Officer” in the CV box at the MSF OCB Office in East Mosul.

Note:

Only applications sent via the above-mentioned email or physically submitted in the CV box will be taken into consideration.