Supply Chain Officer

Supply Chain Officer is guided in his/her work by this job description, standard operating procedures (hereinafter referred to as the SOP), and the  current regulations of the Representative Office of the Danish Refugee Council in Ukraine (hereinafter referred to as the DRC).

Main responsibilities

Procurement and Supply Chain Management:

• Ensure all procurement processes adhere to DRC Operations Handbook and relevant guidelines.
• Effective and efficient support to programs’ needs in accordance with the requests.
• Comply with the terms of delivery of goods and services specified in the request, in line with the current procedures.
• Develop and maintain a comprehensive procurement database for goods and services in accordance with the requirements.
• Prepare or update weekly and monthly procurement status reports.
• Prepare reports in various formats related to procurement and reports as appointed by the manager.
• Collaborate with program staff to ensure effective support for program needs throughout the entire program cycle.
• Ensure the procurement, delivery and acceptance of  goods and services in line with the current procurement procedures of the DRC and applicable law.
• Ensure that all logistics specific donor rules and policies are understood and respected.
• Prepare and monitor contractual documents for the procurement of goods and services in accordance with the requirements of the DRС.
• Apply ERP supply chain processes accurately and consistently, comply with the established requirements for maintaining records in the ERP system.
• Provide relevant data for fixed assets accounting in a timely manner.
• Ensure control over the shipment of material assets from the warehouse at the request of programs.

Procurement Planning and Oversight:

• Support and execute procurement plan in coordination with program teams.
• Prepare procurement and contractual documentation timely, ensure contract performance control and track all orders.
• Ensure compliance with donor-specific logistics rules and policies.
• Provide oversight for all purchase and service contracts in line with Ukrainian legislation to safeguard DRC’s interests.
• Establish and maintain effective and long-term supplier contracts and relationships.
• Optimize supply chain operations by setting up long-term supply contracts.

Compliance and Risk Management:

• Ensure DRC’s supplier due diligence processes are effectively implemented in the local context.

Rights/Responsibility:

Supply Chain Officer is entitled:

• To get acquainted with draft decisions of the organization’s management concerning his/her activity.
• To submit for management consideration by proposals as to improvement of the work related to the responsibilities established by the present instruction, to submit remarks about the employees of the organization; to suggest ways to correct failures detected in the organization’s activity.
• To request and receive either personally or by the demand of direct supervisor any information and documents necessary for the fulfilment of his/her professional responsibilities from the heads of the structural departments and   specialists.

Supply Chain Officer is responsible:

• For undue fulfilment or failure to fulfil his/her job duties stipulated by this job description, – within the Labour Law of Ukraine.
• For the violation committed in the process of his/her professional activity, within the current administrative, criminal or civil law of Ukraine.
• For pecuniary damage, within the current civil law and labour law of Ukraine.
• To request from the management of the organization any support in fulfilment of his/her professional responsibilities.

About you:

• At least 3 years in logistics, or procurement roles, preferably in a humanitarian or development organization.
• Good understanding of the procurement rules and regulations of major international donors.
• Knowledge of humanitarian supply chain regulations, including donor requirements.
• Computer literacy: confident user in MS Word, Excel, PowerPoint and Outlook.

Education:

• Bachelor’s degree in supply chain management, Business Administration, or related field; Master’s degree preferred.

Languages:

• Proficiency in written and spoken Ukrainian/or Russian language.
• Upper intermediate level in English (speaking/reading/writing).

Source: https://job.drc.ngo/jobs/job?id=171357