Supply Chain Officer

Position Title : Supply Chain Officer
Duty Station : Sana’a, Yemen
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 02 January 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Head of Resources Management (HoRM), and in close collaboration with the Regional Office (RO) for the Middle East and North Africa (MENA), and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives, to deliver quality goods and services to the beneficiaries at optimal prices and in a timely manner.

Core Functions / Responsibilities:

1. Conduct strategic planning for supply chain related activities of the Country Office (CO) in Yemen in close collaboration with internal and external stakeholders in the country, as well as relevant units at RO and HQ.
2. Conduct logistics capacity assessments and market research to keep abreast of decisionmakers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of goods and services.
3. Supervise, manage, and provide first-line support and guidance for all supply chain management-related tasks and activities, including planning, budgeting, scheduling, and provision of goods and services needed by the Yemen CO. Prepare regular progress reports, statistical information, and briefing notes as required.
4. Lead and supervise the supply chain activities in the Yemen CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules, and regulations.
5. Identify supply chain bottlenecks (value stream mapping) and optimize processes to fill the gaps and ensuring beneficiaries receive quality goods and services in a timely and efficient manner.
6. Review procurement requests, identify service providers, and evaluate information regarding vendors performance in terms of quality, prices, and timely delivery of goods and services. Maintain a pool of qualified vendors.
7. Solicit bids, quotations, and tender documents, oversee the bidding process and provide guidance for executing the procurement transactions, analyze the offers to ensure conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorization in line with the Yemen CO’s delegation of authority (DoA) matrix.
8. Liaise with the programme management and provide first-line technical support in preparing and issuing of “Call for Proposals” and bidding documents for the tendering processes of the programmes and projects. Ensure bidding processes are conducted fairly, transparently, and in accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the Yemen CO, RO, and relevant HQ departments, as appropriate.
10. Establish and manage a robust and appropriate internal control mechanisms for the SCM process to safeguard the Organization’s assets and prevent fraud, while ensuring that country-specific administrative procedures are in place and followed in accordance with the Organization’s rules and regulations.
11. Monitor the maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost-effective.
12. Supervise, train, and guide the SCM staff of the Yemen CO, while monitoring, evaluating and promoting their professional and career development.
13. Represent the Yemen CO in the United Nations (UN) inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implement UN global initiatives.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural
  differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
  treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve
  shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
  manner. Is action oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
  innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
  responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
  complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
  ability to carry out the Organization’s vision. Assists others to realize and develop their
  leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
  and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
  communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.