Supply Chain Officer

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Description

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• Responsible for execution of procurement activities in in a timely manner achieving value-for money while fully compliant to DRC and relevant donor procurement procedures and regulations.
• Receive PRs once approved in DRC Dynamics, review specifications before issuing RFQs, complete the procure to pay process in Dynamics ERP.
• Raise Purchase Orders and draft contracts with clear specifications on supplies/services/works ordered for and ensure the relevant appendices are referenced to and attached.
• Crosscheck that requestors select the purchase agreements item number for all items under Framework agreement and follow-up tracking on procurement spending under Purchase Agreements and Long-term contracts.
• Ensure tracking of all service contracts issued by the country program including lease agreements, security services contracts, internet service and Insurances.
• Work closely with the warehouse unit informing them of the supply pipeline, and ensure requestors verify supplies at delivery time. Follow up on timely delivery of supplies ensuring the items meet approved requestor specifications.
• Support in ensuring adherence to procurement plans by working closely with relevant budget-holders and supply chain Team Leader. Help to build capacity and compliance skills of non-procurement staff.
• Participate and support internal and external audits ensuring required information and documents requested are ready for submission to auditors.
• Excellent liaison, communication, and facilitation skills. Engage with relevant authorities for processing of camp entry permits.
• Observe the DRC Code of Conduct and DRC’s Anti-Corruption Policy and ensure any potential conflicts of interest are promptly raised and reported.
• Filing and archiving of documents on SharePoint following proper file naming protocol.

• Weekly PR/PO Tracker status report
• Inventory report for Office and Compound

• Minimum 3 years’ experience in procurement and logistics function in a busy work environment with an INGO.
• Familiar with donor procurement guidelines; UN Agencies, UNHCR, DANIDA, FCDO, USAID, ECHO, UNICEF, EU
• Strong work ethic with high integrity and transparency
• Ability to work under pressure and deliver on tight deadlines.
• Strong skills and experience in using ERP system.
• Strong communication and feedback skills.
• Team-oriented.

• Bachelor’s degree in Supply Chain Management – Procurement and Logistics.
• Certificate in Humanitarian Logistics and Supply Chain Management

• Fluency in English
• Fluency in Kiswahili

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