Supply Chain – Procurement Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

About the job

DRC is currently looking for a Supply Chain – Procurement Assistant for its activities in Mykolaiv. This position will report to the Supply Chain Team Leader. Supply Chain – Procurement Assistant  will provide administrative and/or technical logistics and procurement support including fleet management and warehousing. This role will be based in Mykolaiv with travel to other location if required.
 

Your main duties and responsibilities will be:

• Ensure that all orders are tracked from the point of planning and request through to final receipt.
• Prepare relevant documentation for the procurement of goods and services.
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
  Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Check that all assets old and new are properly recorded and tagged.
• Carry out physical asset checks.
• Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.
  Maintaining good communications with warehouse staff in other DRC locations and partner organizations.
• Apply the ERP supply chain process correctly.

About you

To be successful in the role of Supply Chain – Procurement Assistant, we expect you to have at least 1 year of experience in Supply Chain, Procurement or any other relevant field. Also we expect the following:

• Experience in administrative tasks, including filing systems.
• Excellent IT skills, including experience in operating an ERP supply chain system will be an advantage.
• Experience in supply chain management including procurement, transport and distribution, warehouse and stock management.
• Experience with standard procurement procedures and documentation.
• Intermediate level of English language.
• Fluency in Ukrainian language.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: open ended contract after 3 month probation period. 
Level: I – Non-Management
Designation of Duty Station: Mykolaiv – Full time based 

Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 29th July 2024  

Applications sent by email will not be considered.

We reserve the right to conduct further interviews before the deadline for submission of applications.