Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

 

We are seeking to employ a candidate for the following position:

Supply Chain Supervisor

Place of work: Baghdad Deadline for application: 19/08/2025

  

Main purpose of the job:

 Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the project

 

Accountabilities:

 

• Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
  • Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests.
  • Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager/LTL, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • Transport and Dispatch: Supervise transport, reception and dispatch of medical and non-medical goods coming from Mission Warehouse to respective project ‘end-user-units’ according to MSF standards
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the project, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
• Supervising, in close coordination with the HR department, the associated processes (training/induction, evaluation, development and communication) of the staff under his/her responsibility to ensure both the sizing and the amount of knowledge required

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MSF CH/Context Specific Accountabilities:

• Update the project logistics standards list (LSL) including admin regular families, like coffe break, stationery, hygiene.
• Ensure systematic UniField and Power BI management, clean and close all orders on time and report any issues to supply coordoniation.
• Ensure proper implementation of the mission tools/process inlcuding E-IR, supply process, orders consolidation, weekly ordering cycle and Lead time.
• Ensure systematic procurment and sourcing practice while emphasizing quality assurance, cost effectiveness and alighnment with the standard lead time.
• Prepare the project monthly supply report and ensure proper archiving and documentation for all supply chain documents.
• Any other tasks requested by line or functional manager.

Specific requirements for the role:

 

Education	–        Essential:  relevant university degree (Business Administration, Logistics, or Industrial Engineering) –        Desirable: Technical diploma, in supply chain/procurement –        Formal technical training and/or professional certifications in logistics/supply chain management (e.g., CIPS, CSCP, or equivalent) would be an asset.
Experience	–        Essential: min. 1-2 years previous experience in supply chain activities related jobs, –        Desirable:  work experience in MSF NGO experience distinct advantage.
Languages	–         Essential: Fluency in English (minimum B2) and Arabic, good commands (verbal & written)
Knowledge	–        Essential: Computer literacy (MS Office essential, ERP system experience desirable)
Competencies	–        Results and Quality Orientation  L2 –        Teamwork and Cooperation        L2 –        Behavioural Flexibility                   L2 –        Commitment to MSF Principles  L2 –        Stress Management                      L3

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What we offer:

• Legal contract and pay in accordance with MSF Salary Grid. Level 06
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

 

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

 

By email to MSFCH-erbil-Recruitment@geneva.msf.org

 

Please indicate “BGD – Supply Chain Supervisor” in the e-mail title.

We encourage all applicants to submit a cover letter that introduces themselves, outlines their motivation for applying, and highlights their suitability for the role. Your resume should clearly present your experience, key responsibilities, and demonstrated skill set. This information is essential for us to assess your fit for the position and understand how your background aligns with the job requirements.

 

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Your application will not be returned to you at any stage of the recruitment process.

Female candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

 

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org.