Planning and supervising the execution of the supply chain activities in the project (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
Accountabilities:
Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSFstandards, protocols and procedures. Including the following tasks:
Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the project and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the project, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
Managing Local procurement for Nasiriyah project needs
Supervising Storekeeper and coordinating with storekeeper on warehousing, shipping, donation and other supply related issue
Managing Stock and Procurement through Unifield inventory platform in coordination with supply & log manager
Performing delegated tasks according to his/her speciality and as specified in his/her job description
Requirements
Competences:
Good communication skill
Good Skills in using Microsoft office and outlook especially MS Excel
Results and Quality Orientation
Teamwork and Cooperation
Behavioural Flexibility
good Stress Management skills
Education:
• Relevant technical diploma.
• Bachelor’s degree relevant to the field is an advantage
Experience:
• Has some experiences in formal purchasing and procurement
• Previous experience in supply chain / warehousing / pharmacy activities related jobs is a plus
• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
Languages:
· Fluent in English and Arabic
If you are confident that you meet the above requirements, please send your motivation letter and CV in English to msfocb-nasiriyah-recruitment@brussels.msf.org and mention the jobtitle in the subject line “Supply Chain Supervisor” or drop your application in closed envelope and mention the job title on it in the CV box at the MSF-OCB Office , Tina Complex in Nasiriyah or in MSF CV box in Garmat Bani Saeed, Garmat 3, PHCC. Deadline for job aplication the 3rd of April 2024.
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