Supply Officer – Erbil, Iraq (KRI-053)

Main Purpose

Carrying out specific supply works regarding his qualifications, according to INTERSOS procedures and his superior’s instructions, to contribute to the procurement process of the relevant base, such as preparing contracts, gathering quotations, and suppliers pre-qualifying. 

Assist in preparing monthly reports related to supply and procurement.

Reporting to:

Hierarchical:  Country Logistics and Supply Coordinator

Technical: Country Logistics and Supply Coordinator

Tasks

Supply-Chain and Procurement:

• Facilitate the negotiation with local purchasers and maintain good relationships with suppliers
• Assist the procurement procedures (contracts, quotations, appraisals of quality and price) for goods and services in respect of INTERSOS and donor requirements
• Run market assessments and update the pre-qualified supplier’s lists
• Update all the supplier files and ensure all information related to the supplier has been fully updated on the IMP
• Assist the Country Logistics Coordinator and Base Logistics Officers in following up on the payments of all suppliers and collecting all the necessary supporting documents from them i.e. receipts and delivery notes
• Together with the Program Manager(s), follow-up with the Base Logistics officers to ensure procurements are done according to the online Procurement Plan on IMP and completed in a timely manner.
• Ensure before any payment is made all originals are in the coordination office
• Support the Supply Manager or Country Logistics Coordinator/Manager in ensuring that all procurements are completed on IMP and all necessary documents are uploaded and properly archived in the finance department
• Collaborate for the preparation of the monthly logistics report

Warehouse and Stock Management:

• Monitor the Warehouse and Stock Management activities, following up on logistics stocks, ensuring compliance with INTERSOS standards, protocols and procedures, and report to the line manager on the development of the ongoing programs.

• Analyze monthly/quarterly stock data, identify problems and propose solutions to line manage and stock owners
• Oversee regular inventory check on a quarterly basis

Requirements

Education

• Degree in Supply chain management, logistics or a related field

Professional experience

• 3 – 5 years of proven experience in managing supply and purchasing activities in NGOs.
• Previous experience working in INGOs is highly desirable.

Professional requirements

• Good knowledge of procurement processes
• Essential computer literacy (word, excel and internet)
• Driving license issued more than one year

Personal requirements

• Technical skills
• High level of integrity and understanding of procurement ethics
• Planning and organisational skills and ability to meet deadlines
• Negotiation skills, communication and interpersonal skills
• Service orientation
• Initiative
• Teamwork and cooperation
• Flexibility and adaptability
• Commitment to INTERSOS principles

Languages 

• Fluency in English, Kurdish, and Arabic

INTERSOS is an equal opportunity employer and reserves the right for everyone to apply to its vacancies without any discrimination.

INTERSOS is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Kindly note that:

• Only short-listed candidates will be contacted.
• Your resume must be uploaded in PDF format.
• INTERSOS is reviewing applications on a rolling basis, and we reserve the right to close the vacancy before the mentioned closing date.
• The preference will be given to qualified candidates from the recruitment area.

إنترسوس تتمتع بتكافؤ الفرص وتحتفظ بالحق للجميع في التقدم للوظائف الشاغرة دون أي تمييز.

إنترسوس ملتزمة بتحقيق تنوع في قوى العمل من حيث الجنس، والجنسية، والثقافة. نشجع الأفراد من الجماعات الأقلية، والجماعات الأصلية، وأصحاب ذوي الاحتياجات الخاصة على التقدم بطلباتهم للتوظيف مع انترسوس .

للمهتمين والذين يستوفون المعايير المطلوبة ، يرجى النقر هنا للتقديم.

لطفا لاحظ ذلك:

• سيتم الاتصال فقط لمن يكون ضمن قائمة المرشحين المختصرة.
• يجب تحميل سيرتك الذاتية بصيغة
• تقوم انترسوس بمراجعة التقديمات بصورة دورية ، ونحتفظ بالحق في إغلاق الوظيفة الشاغرة قبل تاريخ الإغلاق المذكور في حال ايجاد الشخص المناسب.
• سيتم إعطاء الأفضلية للمرشحين المؤهلين من سكان المنطقة