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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, A champion!
Under the direct supervision of Operations Manager, Supply/Logistics Specialist, or (Sr.) Programme Specialist, the incumbent administers the supply operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of UNICEF’s supplies, in support of the Country Programmes and operations.
How can you make a difference?
KEY END-RESULTS
1. Rapid and relevant responses and assistance provided to evolving supply needs and situations,
including emergency situations, with a priority on achieving value for money.
2. Integrity, standards and accountability monitored, administered and maintained by implementing
sound, accurate supply/logistics management systems, procedures, documentation and accurate
reporting.
3. Professional assistance and training provided for capacity-building in order to enhance efficient,
effective and timely delivery of supplies.
4. Effective procurement conducted to attain lowest cost without sacrificing quality.
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with
internal and external counterparts developed and maintained through better coordination,
communication and networking.
TASKS
1. Provide rapid and relevant assistance and support to evolving supply needs and situations
facing children and families, including emergency situations, with a priority on achieving value
for money.
Support logistics/supply planning through coordination with Operations/Programme Sections.
Provides technical support in preparation of appropriate documents, and input on specifications and
supply and logistics arrangements, facilitating cost-effective efficient procurement, clearance, storage
and distribution of supplies and equipment to project sites, in support of the country programme
implementation. Assist in the Country Programme strategy planning review to recommend on supply requirements and
to provide support in the preparation of Plan of Operations and Plans of Action.. Assist in the
implementation of supply/logistics component of the Country Programme, including systems for
storage and distribution of supplies to all project sites.
2. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies. Act as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Supervise the staff in preparation of appropriate documentation: cash and supply requisitions, purchase orders, CRC submissions etc. Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Help to develop and communicate accurate inventory tracking, inventory aging and incoming supplies information.
3. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery
Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery. Assists in the identification of training needs and plan training activities in supply administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.
4. Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures. Conduct local procurement through issuance of tenders, bid adjudication and contract management Identify and recommend potential local suppliers. Maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, product quality and timely delivery). Assess supply operations and control mechanisms and propose appropriate actions. Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s). Communicate and report quality issues with respect to supplies and/or service agreements.
5. Collaboration and Partnership
Coordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme. Provide advice to the Country Office and Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities. Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment. Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.
To qualify as an advocate for every child you will have…
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University degree in Business Administration, Management, International Economics,Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or a recognized qualification in procurement and contracting. Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)
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One year of relevant professional work experience. Work experience in supply, logistics, purchasing, contracting and administration and/or other related fields. Work experience in emergency duty station.
- Fluency in French is required. and another UN language is an advantage.
COMPETENCIES AND LEVEL OF PROFICIENCY REQUIRED
Core Values
- Care
- Respect
- Integrity
- Trust
- Accountability
- Sustainability
Core Competencies *
- Communication [I] ·
- Drive for Result [I] ·
- Working With People [I]
Functional Competencies (Required)
- Applying Technical Expertise [I] ·
- Following Instructions and Procedures [II] ·
- Planning and Organizing [II]
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
[add the 8th competency (Nurtures, leads and manages people) for supervisory role]
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
[Remove below text if not a child safeguarding elevated risk role]
[If applicable] This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is:a role with direct contact with children, works directly with children, is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable [Insert diversity profile] are encouraged to apply.
[If Applicable] Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: 30 Oct 2023 Greenwich Standard Time
Deadline: 12 Nov 2023 Greenwich Standard Time
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